Executive Administrative assistant

Location

Mumbai | India

Job description

About us:

Insomniacs have a bunch of very lovable people, and our clients just can't seem to get enough of us. Maybe because we leave no stone unturned, and we swim through deserts, and trek across oceans to connect with your audience across the World of Wide Web.

Our office has a very high fire security: As a digital Marketing agency, we have a whole bunch of firecrackers working all under the same roof. These firecrackers include Creative artists, writers, social media managers, visualisers and dynamic minds working into digital solutions, website management, SEO and SEM.

Website - Linked In :

Founded :2015

Team : 100+ members

Address: 203, 2nd Floor, Ackruti Star, MIDC Central Rd, Andheri East, Mumbai, Maharashtra 400093

Job Description:

Calendar Management:

• Coordinate and manage complex executive calendars, scheduling meetings, appointments, and travel arrangements.
• Proactively anticipate scheduling conflicts and ensure efficient time management.

Communication Management:

• Act as a primary point of contact for internal and external communications on behalf of the executives.
• Draft and edit emails, memos, reports, and other documents with a high level of accuracy and professionalism

Meeting Coordination:

• Arrange and organize internal and external meetings, ensuring all necessary resources and materials are prepared.
• Prepare meeting agendas, take minutes, and distribute relevant information as needed.

Travel Arrangements:

• Coordinate domestic and international travel arrangements, including flights, accommodations, and transportation.
• Provide detailed itineraries and travel packs to executives prior to trips.

Document Management:

• Organize and maintain executive files, documents, and records, ensuring confidentiality and easy retrieval.

Administrative Support:

• Handle administrative tasks such as expense reports, invoice processing, and other ad-hoc requests.
• Assist with special projects and initiatives as assigned by the executive team.

Relationship Management:

• Build and maintain strong working relationships with internal and external stakeholders.
• Serve as a liaison between executives and various departments within the organization.

Qualifications:

• Bachelor's degree or equivalent experience.
• Proven experience as an executive assistant or in a similar administrative role.
• Experience in Advertising/ Digital Marketing industry is preferable
• Exceptional organizational and multitasking skills.
• Experience in Advertising/Digital Marketing field will be an add on.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office Suite and other relevant software.
• Ability to handle sensitive information with discretion.
• Strong attention to detail and problem-solving skills.

Job tags

Salary