Lead Document Controller Specialist
GENERAL ELECTRIC GE Renewable Energy
Location
Noida | India
Job description
Job Description Summary
The Project Lead Document Controller supports the Project Engineering Director / Project Director to manage project documentation deliverables by providing comprehensive document control and management system. Candidate defines and implements a document control process based on Grid Solutions rules and policies and customized for the project as per contractual requirement, covering the review, publishing, storage, and use of technical documentation, supported by the Document Management System (DMS). The Candidate owns and maintains the Project Master Document List which is the governing instrument for the process. Under the responsibility of the Project Director(PD) / Project Engineering Director (PED), Candidate is the single point of contact with customer for contractual technical document transmittal.
Candidate works in close cooperation with all engineering teams, Project Managers and Project Engineering Managers, as well as customer representatives and external partners subcontractors and suppliers.
Job Description
T h e Pro j e c t Le a d D o c u m e n t C o n t r ol l er sup p o r t s t h e Proj e c t E n gi n e e r i n g D i r e c t or / P r o j e c t D ir e c t o r t o m a n ag e p r oj e c t d o c um e nt a t i on del i ve r a b l es by p r ov i d i n g c o mp r e h e n s i ve d o c um e n t c o n t r ol a n d m a n ag e m e n t sy s t e m. Candidate def in es and im pl em en t s a do c um e n t c o n t r ol p r o c e s s b a s e d o n G r i d Soluti o n s r u l es a n d po li c i e s a n d c us t omi z ed f or t h e p r oj e c t as p e r c o n tr a ct u a l r equ i r e m e nt , c ov e r i n g t h e r ev i e w , pub l i s h i n g , s t o r ag e, a n d use o f t e c hn i c a l d o c u m e nt a t i o n , s up p o r t ed by t h e D o c u m e n t M a n ag e m e n t S yst e m (D M S). T h e C a n d i d a t e o w n s a n d ma i nt ain s t h e P r oj e c t M a s t e r D o c u m e n t L i st w h i c h is th e g ov e rn i n g in s tr u m e n t f or t h e p r o c e s s. U n d e r t h e r e spo n s i b ili t y of t h e Proj e c t D i r e ct o r (P D ) / P r oje c t En gi n e e r i n g D i r e c t or ( P E D ), C a n d i d a t e is t h e s ingl e po i n t o f c o nt a c t with c u s t o m er f o r c o n t r ac t u a l t e c h n i c a l d o c u m e n t t ra n smit t al .
C a n d i d a t e w o r k s i n c l o se c o o p e r a t i o n w i t h a l l e n gi n e e r i n g t eams, P r o j e c t M a n a g e r s a n d P r oje c t En gin e e r i n g M a n ag e r s, as w e l l as c u s t om e r r e p r e s e n t a t i ves a n d e x t e rn a l p ar t n e r s sub c o n tr a ct o r s a n d sup pli e r s.
D o c u m e n t m a n ag em e n t p r o c e s s
- L iai se w i t h c u s t o m e r s/ par tn e r s t o fo ll o w - up t h e p r o j e c t d o c u m e n t a t i on del i v e ra b l es
- Su p po r t t h e PD / P E D i n t h e Do c u m e n t M a n ag e m e n t p r o c e s s defin i t i on and dep l oym e n t
- Prep ar e p r oj e c t p r o c ed u r e s r el a t ed t o t h e D o c u m e n t M a n ag e me n t p r o c e s s
- En s u r e t h a t a l l r elev an t D o c um e n t man ag e m e n t p r o c edu r es a r e a d h e r ed t o by i n vo l ved p a rt i es (p a rt i c i p a t i n g u n i ts , subc o n t r ac t o r s)
- O r ga n iz e R OE o n D o c u me n t M a n ag e m e n t a c c o r d i n g t o p r o j e c t p r o c e s s
D o c u m e n t m a n ag em e n t s yst e m
- Assist, o r ga n iz e a n d c o n d u c t D o c u m e nt a t i o n M a n ag e me n t Sy s t em t r ai n i n g t o e n d u s e r s
- Prov i de f u n ct i o n a l ass i s t a n c e t o p r oj e c t t eam
- C r ea t e al l ne c e s s a r y d r a w i n g l i s t s/ d o c u me n t l i s t s
- M a n ag e al l p r oje c t d o c u m e n t t r a n s a ct i o n s f or t h e c o mp a n y e n s u r i n g a l l r e l ev a n t i n fo r m a t i on is ac c u r a t ely r e c o r ded o n t h e Do c um e n t M a n ag e m e n t Sy s t e m .
Cl i e n t in t e r f a c e
- Su b m i t d o c u m e n t s t o c u st om e r & c h e c k th a t subm i s s i on s t a t us are in t egra t ed (for i n f o r m a ti o n / a pp r o v al)
- T r a c k c u s t o m er c om m e n t s a n d an sw e r s, a l o n g wi t h do c u m e n t r e s u b m i ssi o n
- M a n ag e c u s t o m er r e t u r n s t a t us of p r oj e c t d o c u m e n t a t i on wit h i n t h e
- D o c um e n t M a n ag e m e n t Sy s t em
- Prep ar e t r a n s m i tt a l w i t h defin e d d el i ve r a b l es l i s t & s ubm i ssion d a t es
- Re c o r d al l n e c e s s a r y d o c u me n t r e c ei p ts .
F i n a l do c u m e n t a t i o n
- Prov i de a l l n e c e s s a r y ass i s t a n c e t o t h e S i t e m a n ag em e n t f o r d o c u m e nt s us e d during t h e c o n s t r u c t i o n p h a s e .
- Re c o r d m a r k - up i n a c c o r d a nc e w i t h Si t e M a n ag e r d ir e ct l y or c o o r d i n a t e t h i s t a sk if de l eg a t ed t o a n y p a rt i c i p a t i n g u n i t
- Re c o r d f i n a l do c u m e nt a t i o n f o r t h e p r oj e c t
- Su p po r t c ol la t i o n , s t o r ag e a n d a r c h i v i n g o f a l l p r oj e c t manu al s wi t h O & M C o o r d i n a t or
- A r c h i ve a l l p r oje c t d o c u me nt s at t h e e n d of t h e p r o j e c t i n e l e c t r o n i c and p a p e r f o r m if r equ ir ed.
M o n i t o r i n g & r ep o rt i n g
- Proa c t i ve l y m o n i t or a n d m ai nt ai n t h e d o c um e n t del i ve r a b l es l i st w i t h t h e g u i d a nc e o f t h e Proj e c t D i r e ct o r
- Prod u c e w e ekly and m o n t h l y r epo r t s a n d s t a t i s t ic s t o i n f o r m t h e p r oj e c t t eam of t h e s t a t us of t h e d o c u m e n t a t i o n .
Qu ali t y
- Co n t r ol d a t a at t r i bu t es of a n y do c um e n t s i n l i n e wi t h p r oj e c t r equ i r e m e n t s, w o r k with subc o n t r ac t o r s a n d p a r t n e r s t o im pl em en t c o r r e ct i v e a ct i on m e t h ods ( f o r m o f do c u m e n t t o b e c h e c k ed by p r oj e c t l ead t e a m)
- En s u r e t h a t a l l p r i nt i n g , c o lla t i n g , p a c k agi n g and pos ti n g o f d o c u m e n t s t o t h e r e qu i r ed p a rt i es is c ar r i ed out t o t h e s t a n d a r ds sp e c i f i ed and wit h i n t h e r e q u i r ed t i m e s cal e s .
- Comp l y wi t h Qu ali t y P r o c e dur e s, GE w o r k i n s t r u ct i o n s a n d P r o c e s s e s , G r i d En g i n e e r i n g Ma n ag e m e n t H a nd - b o ok ( EM H ), G r i d P r oj e c t M a n ag em e n t H a n d b o o k (P M H ) and o n s i t e
- Repo r t or r e so l ve a n y n o n - c o n fo r m an c es and p r o c e s s i n a t i mely m a n n e r .
H ea l t h and Sa f e t y
- D em o n s t r a t e c ommi t m e n t t o s a f e t y t h r ough p a rt i c i p a t i o n in f o r m a l and i n fo r m a l d i s c ussi o n s
- Adh e r e t o a l l s a fe w o r k i n g pr o c ed u r es i n a c c o r d a n c e with i n s t r u ct i o n s
- En s u r e s a f e t y w o r k in s tr u c t i o n s are c omp li ed
- P a rt i c i p a t e in t h e r e s oluti o n o f s a fe t y issues.
- I n i t ia t e ac t i o n s t o i m p r ove h ea l t h and s a fe t y w h e r e n e e d e d .
Pe r f o r m a n c e M eas u r e m e n t
- Qu ali t y m e tr ic s de li v e r ed on d oc man ag e m e n t f o r p r oje c t c om m u n i c a t i on
- D o c u m e n t qu ali t y c h e c k li s t im pl e m e n t a t i o n
- A cc u r a t e m o n i t o r i n g o f p r oje c t d o c u m e n t a t i o n
- Comp lia n c e t o qu a li t y p r o c ed u r es & a cc u r a t e qu ali t y r e c o r d s .
D e s i r ed Profi l e & E x p e r i e n c e
- Most suitable candidates will possess an engineering-related degree,
- English language proficiency basic to advanced, depending on project environment
- Experience of direct contact with customers and subcontractors’ representatives
- Good understanding of engineering processes and document control systems. General knowledge of engineering technical terms.
- Proficiency in softwares: Microsoft Office package (Excel at intermediate level) and Microsoft VisioCAD/AUTOCAD (basic level), Adobe Acrobat Professional
- Knowledge of Documentation Management System tool is a plus
- Quality oriented, Structured and organized
- Strong Communication skills within project team members and management
Additional Information
Relocation Assistance Provided: No
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