Safe School Project Officer

Location

Bali | India

Job description

BACKGROUND

Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls. In Indonesia, Plan International operates since 1969, and in 2017 Yayasan Plan International Indonesia (Plan Indonesia) was established as national entity of Plan International in Indonesia. Plan Indonesia is currently implementing its Country Strategy 4 (CS 4) covering fiscal year 2018 to 2022, where the country purpose is in line with the global Plan International’s Purpose “to advance children rights and equality for girls”. Our ambition is to enable at least 1 million girls and young women to learn (gain skills for work), lead (empower to take action on issues that matter to them), decide (have control over their own lives and bodies) and thrive (grow healthy and protected from violence). It means that we will take actions to identify and facilitate the removal of obstacles that prevent children, especially girls, and young women from enjoying their rights and participating fully in Indonesian society. This goal will be achieved by implementing quality programmes and projects as well as influencing decision makers and key stakeholders to make the required changes. From July 2022, Plan Indonesia starting to implement its country strategy 5 (CS5) that cover fiscal year 2023-2027.

The safe school model province will be implemented in 2 provinces Jogjakarta and Bali in 3 three years project (2022-2025), whereeach province will implement in 18 months. The goals of this project is a replicable model of school safety at the provincial level is developed through embracing meaningful youth participation in strengthening enabling policies and adopting gender transformative climate education. There are 2 main outcomes on this project namely 1). Youth meaningfully participated in the improvement of key components toward the realization of child-centered and gender transformative climate education programming. 2). The capacity and mechanism of SS duty bearers at the provincial level are strengthened to lead the evidence generation of enhanced SS Programming at the provincial and school levels.

ROLE PURPOSE

Project Officer will support and assists Project Manager in the implementation and the achievement of the project objectives which relates to safe school model province. S/he is responsible for successful implementation of the project and growing the project portfolio.

DIMENSIONS OF ROLE

• The post holder reports to the Project Manager
• Support the Project Manager to manage the project planning, implementation, budgeting and monitoring evaluation.
• Support the Project Manager to influence, support and collaboratively working with local government mostly with Education office, Local disaster management agency, planning and development agency (BAPPEDA) and any related stakeholders.
• Support Project Manager and Advocacy specialist on project advocacy agenda related to standard safe school province model.
• Support Project Manager and communication specialist to develop communication material to promote the project achievements
• Support Project Manager on strengthen the safe school digital platform (Inarisk, E-learning, school disaster impact) especially on disseminate the platform at school level.
• Support Project Manager to work

ACCOUNTABILITIES

Program implementation

1. In liaison with project manager develop detail implementation plan (DIP) on the basis of the area project specific.
2. Develop workplan, planning and implementing the project activities in timely manner.
3. Support project manager in achieving target output of project.
4. Together with Project Manager to develop and implement sustainability plan.
5. Support project manager to update indicator tracking table to measure the progress of project regularly.
6. Working collaboratively with technical advisor/specialist for cross-cutting issue such as gender and inclusion, participation, safeguarding

Communication, Monitoring and Reporting

1. Conduct day to day monitoring to target project location and facilitate discussion or coordination among stakeholders and school components.
2. Support Project Manager to monitor project indicators progress and expenditure of project activities
3. Prepare and submit activity report, progress reports for internal Plan use to Project Manager in monthly basis and/or other basis if needed.
4. Archiving the project documents in Plan’ achieving system.
5. Collaborate with communications and influencing team to implement communications strategy and advocacy include consultation communication products.
6. Monitor the implementation action plan of project with stakeholders in project area
7. Support Project manager to disseminate communication products and learning related to project

Networks, partnership and Learning

1. Establish external networks in order to strengthen the implementation of project, to exchange experiences and to scale up program implementation.
2. Maintaining high quality relationship with government institution and schools as well.
3. Support learning process of internal development at district and provincial level.
4. Support advocacy and influencing effort in developing safe school province model standards and promote the use of safe school digital platform.
5. Support Project Manager and MER specialist to gather lesson learned and best practices related to project

Financial and Administration

1. Support the finance officer and Project Manager preparing and ensuring administration and financial support document of project activities according to the implementation and expenditure .
2. Support the Project Manager to o versee and administer the day-today activities of the project; follow the policies, procedures, and systems of Plan International Indonesia which ensure productive and efficient office operation
3. Support Project Manager to organize and facilitate project meeting, conferences and other special event; coordinate and attends meeting, and participates in discussion as appropriate in district and province level (when required)

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GESI)

1. Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in project design, during implementation and as principles applied in day-to-day work;
2. Participates actively in capacity building and learning event on Safeguarding Children and Young People and Gender Equality and Inclusion;
3. Submits required documentations (risk mitigation assessment) to implement policy, standards and approach on Safeguarding and GESI;
4. Understands and puts into practice the responsibilities under Safeguarding and GESI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.

Key relationships

Internal

1. Project Manager: supervising, directing, mentoring and coaching
2. Program Manager HRP : Management guidance for project implementation or addtional mentoring
3. MER Specialist : Coordination of project MER framework, monitoring dashboard, and MER activities.
4. Communication Specialist: coordination of project communication strategy and products.
5. Gender and Inclusion Specialists: provide guidance to fill out gender marker tool and strategic direction of the project in relation to the achievement of the project milestone and outcome
6. Advocacy specialist: provide guidance of advocacy strategy related to safe school province model.
7. Finance officer and finance coordinator HRP: administration and financial document compliance

External

1. Government stakeholders provincial level
2. School components mostly senior high school
3. Academia, Non-government organisation, teacher organisation, and media relation

Technical expertise, skills and knowledge

Essential

• Bachelor degree in Education Sector/ Digital Public Relation//Social Welfare/Community Development/others relevant field
• At least 3 years of experience working on project management, preferably in DRR, Safe school or at least familiar with Safe school issue in Indonesia.
• Experience of managing project day to day implementation, delivering on obligations and a good awareness of project requirements and priorities.
• Experience in capacity building for School, Experience in representational roles
• Good analytical skill, well informed about methods to capture change/results of project implementation
• Skill in a diversity of partnerships, NGOs, research and government
• Demonstrated experience working with governments closely and effectively.
• Able to speak and write in English well (Preferably)
• Good interpersonal communication and facilitation skills for mentoring and knowledge sharing
• Possess good judgement to deal with conflict
• Able to work both in team and independently with minimum supervision
• Ability to work to tight deadlines, under pressure
• Commitment to safeguarding and CCCD implementation
• Commitment to Fraud awareness policy

Desirable

• Bachelor in Education Sector/ Digital Public Relation//Social Welfare/Community Development/others relevant field
• Over 3 years of experience working on project management preferably in DRR, Safe school or at least familiar with Safe school issue in Indonesia.

• Good understanding about digital platform for teaching-learning concept and practices
• Good Knowledge on and Practices of Safeguarding

Physical Environment

Based Bali office for 18 months with frequent travel to monitor project, meeting with government and schools.

Level of contact with children

High contact: Intensive interaction with children and youth

HOW TO APPLY:

All applications will be treated in confidence. Only short-listed candidates will be notified and invited for interviews. Please submit your letter of application and detailed curriculum vitae in English by applying now not later than March 12th 2024.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy (PSHEA).

As an international child centred community development organisation, Yayasan Plan International Indonesia is fully committed to promoting the realisation of children’s rights including their right to protection from violence and abuse.

Our organisation is based on a culture of inclusivity . We strive to create a workplace environment that ensures every team in every office and country is rich in diverse people, thoughts, and ideas.

We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practice, positive attitudes and principles of gender equality and inclusion.

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