Operations Executive

Location

Maharashtra | India

Job description

• Coordinate office activities and operations to secure efficiency and compliance to company policies between multiple regions
  
• In charge of main telephone line
  
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
  
• Track stocks of asset, inventory, equipment, furniture and place orders when necessary
  
• Courier arrangement
  
• Maintaining general office files, including job files, vendor files, and other files related to the company’s operations
  
• Work with IT department to provide IT equipment support
  
• Getting quotation for procurement purposes
  
• Ordering operations related expenses  
  
• Managing onboarding/offboarding arrangements
  
• Request back dated invoices from vendor and supplier
  
• Get receipts for corporate card expenses
  
• Auditing reimbursement claims
  
• Monitor expenses related to office supplies, maintenance, and services
  
• Manage safety requirement for employee and office
  
• Overseeing the maintenance of office facilities, and equipment
  
• Event setup management
  
• Manage travel arrangements
  
• Applying for travel visa
  
• Manage software and system
  
• Travel locally from time to time
  
• Performing other relevant duties when needed.
  

Requirements

• Physically fit
  
• Proven experience as an operations administrator or relevant role
  
• Detail-oriented, excellent interpersonal abilities as well as written and verbal communication skills
  
• Multi-tasking and time-management skills with the ability to prioritize tasks
  
• Familiarity with office management procedures and basic procurement principles
  
• Proficient in a variety of computer software applications including Microsoft Office 365 (Word, Excel, Outlook)
  
• Minimum high school diploma in business, administration, or a related field
  
• Working experience in IT or banking industry is preferred
  

Job tags

Salary