Sr. Executive - Admin and Facilities
Location
Itanagar | India
Job description
Job Description
Key Responsibilities: - Monitor and reconcile travel expenses to ensure adherence to budgetary constraints.
- Leading Domestic and International Travel Desk Operations including Cabs/Flights/Hotels.
- Processing/Filing Visa and the Forex cards.
- Ensuring compliance with the company's travel policies and guidelines, including adherence to approved vendors, travel booking procedures, expense limits, and approval processes.
- Visa Processing and filing for the Top management request.
- Provided guidance and counsel to employees regarding Visa and Passport-related inquiries.
- Maintaining the facility and overseeing the daily administrative operations
- Overseeing the cleaning, landscaping, and parking.
- Instructing team members on the best practices to maintain the property.
- Performing regular inspections to ensure the building is functioning correctly.
- Maintaining records, the facility, including maintenance bills and payment information.
- Ensuring that catering services comply with food safety regulations and maintain high standards of hygiene.
- Monitoring and maintaining high-quality standards for all vendor services.
- Coordinate catering and vendor services for executive events, managing logistics, budgets, and communication to ensure seamless and high-quality experiences.
- Supervise and oversee the maintenance, repair, and upkeep of facilities, including buildings, equipment, and grounds.
- Coordinate with external vendors and contractors for facility-related services, such as janitorial, security, landscaping, and maintenance.
- Conduct regular inspections to ensure compliance with safety, health, and environmental regulations.
- Develop and implement facility improvement projects to enhance operational efficiency and employee satisfaction.
- Manage administrative tasks, including office supplies procurement, mail distribution, and office equipment maintenance.
- Oversee the reception area and ensure a welcoming and professional atmosphere for visitors and employees.
- Maintain accurate records and documentation related to facility and administrative activities.
- Assist in organizing company events, meetings, and conferences as needed.
- Coordinate travel arrangements for employees, including flights, accommodations, transportation, and itinerary planning.
- Ensure travel bookings are cost-effective and align with company travel policies.
- Assist employees with travel-related inquiries and provide support in case of changes or cancellations.
- Assist employees in efficiently and cost-effectively booking flights, hotels, and other travel essentials.
- Communicate with employees and departments to understand travel needs and coordinate plans.
- Regularly check if employees are following travel policies and address any issues.
Responsible for overseeing and managing Admin and Facility activities at Bangalore location.
Ohmium is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
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