Victorie software consulting Services
Location
Coimbatore | India
Job description
Essential responsibilities
Facility Management
You will be responsible for ensuring the office premise is well maintained and organized.
Maintain and monitor office inventory, including office supplies and equipment.
Order and restock supplies as necessary.
Take complete ownership of meal arrangements for the employees
Coordinate with vendors and service providers as needed.
Calendar and Meeting Management
Work closely with executive(s) to proactively manage their calendars on an on-going basis and help ensure theyre using their time as effectively as possible - including focusing primarily on top priorities and minimizing distractions
Manage executive requests to schedule 1:1s, team meetings, departmental or company all hands, and other meetings
Field incoming meeting requests including responding in a professional, timely, diplomatic manner, proactively redirecting requests where appropriate, and determining most appropriate meeting time allocations
Travel & Transportation Assistance
Provide transportation support as needed in the organization by partnering with agencies/vendors
Book travel arrangements for the leader or as directly by the leader
Ensure all travel arrangements are as per the company requirements.
Communication
Serve as a point of contact between employees, vendors and management.
Manage office communications, including emails, phone calls, and in-person inquiries.
Meeting and Event Coordination
Schedule and coordinate meetings, appointments, and events.
Ensure all the requirements for food/ technology or other nature is arranged by working with the right team/ vendor.
Human Resources Support
Assist in conducting Employee engagement & fun activities in office. Support team during recruiting drives in the office with logistics.
Report any employee incidents in a quick manner to the HR team..
Other Projects and Duties as assigned
Support various projects and initiatives as needed.
Assist in research, data analysis, and report preparation.
Education
Bachelor's degree in business administration, management, or a related field (or equivalent work experience.
Experience
1+ years of experience in office management or a similar role. Knowledge, Ability & Skills
Excellent organizational and multitasking skills. Strong communication and interpersonal abilities.
Strong knowledge of Microsoft Word/ google doc and Excel/ google sheets
Problem-solving skills and attention to detail.
Leadership and team management capabilities.
Familiarity with health and safety regulations is a plus.
Comfortable working in an agile environment
A cheerful personality that is excited to help
Job tags
Salary
