Personal Assistant to Creative Director

Location

Noida | India

Job description

We are looking for a Personal Assistant to Creative Director, Gaurav Gupta. The candidate should be able to manage both administrative duties, of managing the Creative Directors calendar with more operational and business strategic tasks.

Job description

• Work closely and effectively with the Director to keep him well informed of upcoming commitments and responsibilities, and follows up appropriately. Acts as a 'barometer,' having a sense for the issues taking place in the internal and external environments.
• Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
• Occasionally travelling with Director to take notes or dictation at meetings or to provide general assistance during business trips.
• Deputizing for the Director, making decisions and delegating work to others in his absence.
• Ensure the Director is fully briefed on, or prepared for engagements he is involved in.
• Complete a broad variety of administrative tasks for the Director including managing an extremely active calendar of appointments, plan, coordinate and ensures the Director's schedule is followed.
• Determine priority of matters of attention for the Director; redirect matters to staff to handle, or handle matters personally, as appropriate.
• Keep the Director advised of time-sensitive and priority issues, ensuring appropriate follow-up.
• Filing and retrieving corporate records, documents, and reports.
• Provide general administrative support
• Handle printing, faxing, mail/overnight packages, copying, filing, and email/messages.
• Compose and prepare letters relating to routine correspondence for the Director's signature.
• Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
• Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.
• Maintain confidential and sensitive information.
• Maintain paper and electronic filing systems and Director's contacts and guest list.
• Filing and retrieving corporate records, documents, and reports.
• Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.

 Requirements and Skills

• Work experience as a Personal Assistant or similar role.
• Candidate should have experience in Fashion Industry or Degree in Fashion (preferably from NIFT, Pearl Academy, NID, FIT-NYC, LCF/CSM-London)
• Outstanding organizational and time management skills.
• Excellent verbal and written communications skills.
• Excellent MS Office knowledge.
• Discretion and confidentiality.

Job tags

Salary