WTW Global Delivery and Solutions India Private Limited
Location
Navi Mumbai | India
Job description
We are looking for an Executive Assistant, to provide a proactive level of complex administrative support to our Leaders in the UK/US. This is a busy role and you'll need to be comfortable working in a fast paced environment with a high degree of confidential and sensitive material. If you thrive in a world of organisation, have strong communication skills and are used to providing administration, diary management and general EA duties this could be the perfect role for you.
Responsible for full and complex administrative support to the UK/US Leaders
- Performing an extensive array of administrative tasks in a timely manner while maintaining careful attention to detail, including calendar management, travel arrangements, submitting invoices, preparing and tracking expense reports, and meeting organizational deadlines
- Partnering with your Leaders to help them scale themselves across their broader organization, often acting as their proxy
- Effectively organise meetings and appointments with senior leaders
- Planning, managing, and executing team offsites, events, and activities
- Producing documents, briefing papers, meeting minutes, reports and presentations
- Provide administrative support for presentations and projects as well as onboarding new team members e.g. raising Service Central tickets & managing distribution lists
- Support Leadership meetings e.g. Town Hall live events, in-person Leadership meetings
- Undertake / assist with research on projects where requested
The above list is intended to be as accurate a reflection of the role as possible. However, it may be revised from time to time if different tasks commensurate with the role or level of responsibility are needed to be performed and/or when circumstances change.
The Requirements
You will have supported at a senior level before, be willing and pro-active, super organised, able to think ahead as well as outside the box and be prepared. Previous experience as an EA in a large organisation would be an advantage.
- Proven track record in providing proactive support at senior management level within a large corporate environment.
- Excellent communication and interpersonal skills, with a proven track record of delivering excellent levels of client service through a large scale, matrixed operational function
- Excellent IT literacy: Microsoft applications including Word, Excel, Powerpoint, Outlook & Teams
- Accurate minutes / note taking including maintaining action lists. Preparation, collation & distribution of meeting packs as required.
- Ability to create presentations and utilise Powerpoint to an advanced level
- Enthusiastic, friendly, passionate and committed to business excellence
- Given the team, discretion and confidentiality are key requirements
- Ability to offer an accurate, prompt and professional service and anticipate requirements
- Capable of organising and prioritising workloads
- Good understanding of insurance broking environment highly desirable
- High level of attention to detail
- Excellent time management and organisational skills.
- Relevant experience of managing stakeholders at all levels and actively engaging with remote business units
- Be flexible and adaptable to changing priorities at short notice as required
Job tags
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