Lead Business Finance & Operations

Location

Delhi | India

Job description

PATH is a global nonprofit dedicated to achieving health equity. With more than 40 years of experience forging multisector partnerships, and with expertise in science, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales up innovative solutions to the world's most pressing health challenges.

PATH began its work in India in the late 1990s, bringing governments, communities, private-sector companies, and experienced public health practitioners together to address some of the country's most crucial health problems. Today, PATH's India projects focus on TB/HIV, vaccines, nutrition, heath innovation, and more. PATH's India country program engages with various stakeholders and target groups for which creation of compelling content is essential.

PATH is currently recruiting for Lead Business Finance & Operations.

This position shall report to Director Finance & Operation.

Responsibilities:

Business Finance:

• Responsible for overseeing all financial, legal, and administrative functions pertaining to project administration including risk mitigation and applicable course correction.
• Reviewing all grant proposals and securing approval from relevant authorities prior to submission to donors.
• Review status of funding opportunities and potential donors in collaboration with the Business Development (BD) and strategy teams.
• Monitoring grant timelines to ensure adherence to donor requirements throughout the entire grant lifecycle.
• Facilitating the implementation of grants and ensuring timely execution of contracts and activities.
• Supervising the preparation and submission of donor reports, compliance with donor guidelines. Ensure all deliverables are accurately updated in Salesforce (SF) by the team members.
• Develop a tracker for Subrecipient monitoring and timely review of sub-recipient financial reports, ensuring accuracy and compliance with donor guidelines.
• Identify and assess potential risks associated with sub-recipient activities, including financial mismanagement, fraud, and programmatic challenges. Develop and implement risk mitigation strategies.
• Provide training and orientation to team members regarding various business tools and policies.
• Ensure all compliances related to grants complies with local laws, such as Income Tax, FCRA, Labor laws etc.
• Review all agreements before submission to the Legal team for finalization. Track finalization of these agreements.
• Review existing organizational processes and workflows to identify inefficiencies, bottlenecks, and areas for improvement.
• Collaborate with all internal stakeholders for effective grant management and program implementation.
• Lead discussions with Legal Affairs and Office of Grants and Contracts as required.

Budgeting:

• Monitor the timely completion and submission of Annual and Quarterly Budgeting Review (QBR) exercise.
• Work closely with the PADM and Propbud team to develop accurate budgets for grant proposals.
• Ensure that budgets for Shared Services, Overhead and Facility Cost Centers are prepared in a timely manner and regularly monitored.
• Support in the presentations of budgets and other financial information as applicable.

Procurement:

• Work closely with RPM and PADM to forecast procurement requirements and facilitate timely acquisitions.
• Review market research and analysis to identify potential suppliers, products, and assess market trends.
• Oversee effective management of the procurement process from requisition to delivery, ensuring adherence to organizational policies and donor regulations.
• Monitor and mitigate procurement-related risks, such as fraud, corruption, and conflicts of interest.
• Conduct routine reviews and audits of procurement procedures to pinpoint areas for enhancement and implement corrective measures.
• Provide training and guidance to staff involved in procurement processes.

Administration:

• Review Facility budget and monitor utilization monthly.
• Oversee the maintenance and operations of office facilities, including safety and security measures.
• Manage office space allocation and utilization to optimize efficiency.
• Develop and implement administrative policies, procedures, and systems to streamline.
• Collaborate with senior leadership to align administrative functions.
• Manage administrative staff and provide guidance and support.

Other Areas:

• Review and/or prepare standard SOPs for Accounting, Procurement, Admin, Budget Management, etc.
• Implement technological solutions to enhance efficiency and productivity.
• Advise improving internal controls, advocate compliance culture and review financial statements for local reporting.
• Communicate with PATH overseas and other country offices as per business needs.
• Support all audits and internal reviews as needed.
• This role needs to demonstrate flexibility to perform other related tasks as and when assigned by senior management.

Required skills, competencies, experience:

• Qualified Chartered Accountant with minimum of 15+ years of experience in Finance, Accounting & Operations in international NPOs or for-profit organizations.
• Knowledge of local laws like the Companies Act, FCRA, Income-Tax, GST etc.
• In-depth understanding of audit procedures, including planning, techniques, test, and sampling methods involved in conducting audits.
• Proficient in MS Office, with expertise in Microsoft Excel, Word, PowerPoint, and Power BI/Tableau etc.
• Experience in an ERP environment, and with Salesforce, etc. will be preferred.
• Well-organized and pays attention to details with good follow-through skills.
• Excellent written and communication and presentation skills.
• Proven interpersonal skills and ability to work effectively independently and in a team in a multinational organization.
• Experience in managing large teams located across the country.

Competencies: In addition to functional competencies, the following competencies could be relevant to the role

• Analytical Thinking : Uses facts and available information to develop logical assumptions.
• Attention to Details : Directs attention to the task at hand to avoid making mistakes.
• Builds Effective Teams : Understands and uses team-based processes to accomplish goals.
• Collaborative Relationship Building : Develops and maintains effective working relationships with team members, internal partners, and others using strong interpersonal skills.
• Emotional Intelligence : Demonstrates consideration for the feelings and needs of others.
• Managerial Courage: Provides current, direct, complete, actionable, positive, and developmental feedback to others.
• Providing Directions : Establishes a clear direction and priorities.

Location: New Delhi, India

Must have legal authorization to work in India.

PATH is dedicated to building an inclusive workforce where diversity is valued.

PATH is an equal opportunity employer. Every qualified applicant will be considered for employment. PATH does not discriminate based on race, color, religion, gender, sexual orientation, gender identity, genetic information, age, national origin, marital status, disability status, political ideology, military or protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

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