Location
Delhi | India
Job description
Provide advanced administrative and logistical support to the formulation and management of WEFT and WEE projects/programmes:
- Provide advanced administrative support and inputs in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
- Provide technical guidance to the country offices and executing agencies on routine delivery and reporting of programme supported activities and finances;
- Coordinate the collection of information for the audit of programmes/ projects and support implementation of audit recommendations;
- Contribute to the development or update of standard operating procedures, guidelines, checklists, templates and business processes in programme and project management;
- Review programme data from programmes/ projects for country office website;
- Identify sources, and gather and compile data and information for documents, guidelines, speeches and position papers.
Provide advanced administrative support to the financial management of the WEE unit:
- Create projects in Quantum system, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
- Monitor budget preparation and the finances of programmes/projects; prepare periodic reports; finalize FACE forms;
- Review financial reports; prepare non-PO vouchers for development projects;
- Maintain internal expenditures control system; post transactions in Quantum system;
- Create requisitions in Quantum system for development projects; register good receipts in Quantum system;
- Prepare and follow up of cost-recovery bills in Quantum system.
Provide advanced administrative support to the WEE Programme Unit:
- Oversee all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
- Oversee travel arrangements for the Programme Team, including travel requisitions and claims;
- Prepare public information materials and briefing packets;
- Liaise with high level officials on administrative issues;
- Prepare and assemble briefing materials and prepare power-point and other presentations; contribute inputs to the materials;
Provide administrative support to Resource Mobilization:
- Prepare cost-sharing and other agreements; follow up on contributions within the county office resource mobilization efforts;
- Organize, compile and process information from donors, country office and programme team, as inputs to various databases and documents.
Facilitation of knowledge building and knowledge sharing:
- Support synthesis of lessons learnt and best practices related to programme management and finance;
- Coordinate the organization of training for the office staff and partners on programme and operations related issues.
- Develop background documents, briefs and presentations related to WEFT and WEE projects
- Provide logistic and administrative support for advocacy campaigns, events, trainings, workshops and knowledge products;
- Coordinate the development of knowledge management methodologies, and products on WEFT and WEE projects
- Support in collating and preparing quarterly and annual donor reports;
Any other tasks as assigned by the Supervisor.
Key Performance Indicators:
- Workplan for the assignment
- Timely and effective delivery of the project
- Coordination between key stakeholders ensured
- Timely submission of partner reports
- Knowledge building and dissemination facilitated
- Financial reports for the project
- Organizing events successfully
Competencies Core Values / Guiding Principles:
- Integrity - Demonstrate consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct.
- Professionalism - Demonstrate professional competence and expert knowledge of the pertinent substantive areas of work.
- Cultural sensitivity and valuing diversity - Demonstrates an appreciation of the multicultural nature of the organization and the diversity of its staff. Demonstrate an international outlook, appreciating differences in values and learning from cultural diversity.
Core Competencies:
- Ethics and Values - Demonstrates and safeguards ethics and integrity.
- Organizational Awareness - Demonstrates corporate knowledge and sound judgment.
- Work in teams - Demonstrates ability to work in a multicultural, multi-ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds.
- Communicating and Information Sharing - Facilitate and encourage open communication and strive for effective communication.
- Self-management and Emotional Intelligence - Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behaviour towards others.
- Conflict Management - Surface conflicts and address them proactively acknowledging different feelings and views and directing energy towards a mutually acceptable solution.
- Continuous Learning and Knowledge Sharing - Encourage learning and sharing of knowledge.
Functional Competencies:
- Consistently approaches work with energy and a positive, constructive attitude;
- Demonstrates good oral and written communication skills;
- Focuses on impact and result for the partners and responds positively to feedback.
Required Skills and Experience Education:
- Minimum Secondary Education
- University degree is an asset;
- Master s in administrations/finance related field is an advantage.
Experience:
- Minimum 6 years of progressive experience in programme management/support.
- Relevant professional experience in the areas of women s economic empowerment and intersections of violence against women.
- Experience of working in the textile supply chain would be given preference.
- Relevant experience and expertise in managing multi stakeholder/partners projects.
- Substantial relevant expertise and experience in working with the private sector on gender mainstreaming in policies and initiatives beyond Corporate Social Responsibility (CSR).
- Experience in high quality documentation and reporting skills desirable.
- Experience of working in the UN System.
Language Requirements:
- Fluency in English and Hindi is required.
- A working knowledge of Tamil language is desirable.
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