HR Options Placement Services
Location
Thane | India
Job description
1) Purchase Co-ordinator - Job Description
· Bifurcate indent in four parts in coordination with the Purchase Manager as mentioned below.
· Get Master Indent cross verified with stock register for any available inventories and highlight the same in Master Indent.
· Send enquiries of capital items within 1-2 days after receipt of indent, followed by balance items with proper specifications.
· Follow-up with vendors for techno-commercial quotation.
· Get all technical details verified by the planning team.
· For goods which already have rate contracts, send purchase orders accordingly.
· Evaluate offers from vendors, negotiate better prices, prepare cost comparison sheets, evaluate & get it verified by the Purchase Manager.
· Revise cost comparison sheet after final negotiation done by Purchase Manager & get approval from HOD.
· After vendor approval from HOD, prepare Purchase order; get it signed by Purchase Manager & release with proper terms and conditions only in PDF format.
· Follow-up for GA drawings with vendors, get it approved from the planning team and proceed ahead for manufacturing.
· Similarly prepare cost comparison for labor indents, get it approved by purchase manager & HOD.
· Get labor contracts signed by contractors before releasing work orders.
· Update internal database with order details (Purchase register), keep accurate records of purchases made with proper filing project wise.
· Follow-up with vendors for on time delivery of goods.
· Ensure all goods are delivered on time as per issued Purchase order with superior quality and proper quantity.
· For receipt of any short supply or rejected goods follow-up with the vendor and get it exchanged or delivered with no extra cost to the company.
· Arrange test certificates for supplied material, send scanned copies of the same to Project manager for cross checking & file all original copies project wise.
· For advance or before delivery payments, follow-up with vendors for proforma invoice, get it verified and signed by Purchase manager followed by HOD approval & process it to accounts department.
· Develop and evaluate new vendors and labor contractors.
· Maintain all suppliers & contractors database, purchase records and related documents.
· Prepare material dispatch list in coordination with Project manager and send to export & logistic department.
· Ensure timely receipt of challans and invoices for which material is sent directly on site. Follow-up with concerned Project Manager.
· Coordinate and arrange replacements or repairs for goods under warranty in case of any problem.
· Daily reporting to the Purchase Manager with proper formats.
· Update daily reports & OC to Purchase cost comparison sheets on a daily basis.
· Work closely in coordination with relevant departments
- Project Department # for all technical approvals & delivery lead time, Accounts Department # for all taxation related issues or any commercial setbacks, Warehouse Department # for goods receipts notes.
· Work to improve purchasing systems and processes.
Job tags
Salary
