Location
Coimbatore | India
Job description
Company Overview:
As a leading SaaS company experiencing rapid growth, we are seeking an Executive Assistant with a strong operational background to support our CEO. This pivotal role, reporting to the Chief of Staff, requires a blend of administrative excellence and operational acumen.
Job Description:
The Executive Assistant will provide comprehensive support to our CEO, encompassing a wide range of responsibilities. This role is ideal for someone who is not only adept in traditional executive assistant duties but also possesses a strong inclination toward operations and data analysis.
Key Responsibilities:
- Manage email inboxes, calendars, and scheduling with efficiency and foresight.
- Conduct comprehensive research projects, contributing valuable insights for business growth.
- Arrange travel, reservations, and logistical support with precision.
- Handle data entry and invoice payments with accuracy.
- Draft, edit, and proofread various documents, ensuring high standards of professionalism.
- Coordinate and execute events and special projects, demonstrating exceptional organizational skills.
- Tackle diverse challenges, including HR, operations, finance, and sales-related projects.
- Perform manual tasks such as material duplication and detailed sales list research.
- Comfortably handle spreadsheets, Excel, and data analysis tasks, demonstrating proficiency in numbers and data interpretation.
- Proactively identify opportunities to streamline processes and reduce workload for the CEO and Chief of Staff.
- Maintain discretion and confidentiality across all business matters.
Requirements:
- A minimum of 3 years of experience as an Executive Assistant, ideally in a high-growth SaaS environment and with U.S.-based CEOs.
- Proficiency in Google Suite, MS Office (especially Excel), and familiarity with modern tech stacks such as HubSpot, Heap, Stripe, and Rippling.
- Strong capabilities in managing and analyzing data using spreadsheets and various analytical tools.
- Excellent communication skills, both in writing and verbally, with a meticulous eye for detail.
- Demonstrated ability in multitasking, time management, and organizational excellence.
- Positive, adaptable, and proactive mindset, thriving in a fast-paced and evolving environment.
- A unique blend of administrative and operational skills, akin to an operations associate/analyst.
Job tags
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