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Location

Bangalore | India

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Job description

Hiring for an experienced, reliable, and task-oriented Executive Assistant

to the Director. The incumbent will work directly with executives and will be responsible for performing several administrative duties. You will play a pivotal role in ensuring the smooth functioning of the Directors office.

The ideal candidate possesses excellent communication and organizing skills and is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment. This role involves providing high-level administrative support, coordinating schedules, and handling confidential information with discretion.

Role & Responsibilities

• Calendar and Schedule Management:
• Maintain and organize the Director's calendar, scheduling appointments, meetings, and travel arrangements.
• Coordinate and prioritize commitments, ensuring the schedule is optimized for productivity.
• Information Management:
• Organize and maintain files, records, and documents,
• ensuring easy access and retrieval.
• Handle sensitive information with utmost
• confidentiality and discretion.
• Meeting Coordination:
• Take notes in meetings, conferences, and day-to-day activities of the Director. Follow up the agreed tasks with the departments heads to closure.
• Arrange for any materials required (Presentations, documentation, print hand-outs, memos, dairies) for all meetings efficiently.
• Receive and distribute relevant information to/from internal and external sources by telephone, email, or in person.
• Maintain organizational charts with the help of all organization-wide employees and staff.
• Travel Arrangements:
• Make travel arrangements for the Director and accompanying personnel which includes reservations (VISA applications, airline, car rental, local ground transportation, hotel, meals, etc.).
• Perform other administrative duties.

Minimum Requirement

• Proven experience (typically 4 to 10 years) as an Executive Assistant or similar role supporting C-level executives.
• Bachelor's degree or equivalent experience may be preferred.
• Exceptional organizational and time-management skills.
• Strong verbal and written communication abilities.
• Proficiency in office software and scheduling tools.
• Extremely detail-oriented and with perfect follow-up skills
• Must have a high speed of writing for taking notes.
• Basic Project Management ability
• Ability to organize tasks, research, and keep records.
• Discretion and confidentiality in handling sensitive information.
• Advanced Microsoft Office skills, with the ability to become familiar with firm-specific programs and software.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Adaptability and resourcefulness in problem-solving.

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Job tags

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Salary