Senior Manager - Business Control Functions

Location

Mumbai | India

Job description

Spearhead the Business Controls Function objectives in the market in alignment with the objectives of the Business Controls Function Center of Excellence (COE) and local management objectives for the year.

Provide expertise based on subject matter experience on reviews pertaining to Internal Controls, Sarbanes Oxley & FCPA policies in the organisation. Support the management to maintain high standards of ethics in business.

Lead the Risk Assessment and Risk-Based Process reviews as required by the management on various processes. Be proactive in the business needs in order to protect the business and other stakeholders from any potential risk emerging out of weak or ineffective controls.

Work as a team player to assist the market in establishing and maintaining a strong control environment in various initiatives, programs and processes established by the Commercial/ Medical and Access Team.

Position Purpose:

• The Local Business Controls Function (BCF) associate for commercial markets is a leader and expert in financial, operational and anti-fraud internal controls, helping mitigate risk in Bristol Myers Squibb s (BMS) commercial market.
• The position reports directly to the local Finance Director for day-to-day oversight, with an indirect, dotted-line reporting relationship to the corporate BCF management.
• The corporate BCF management provides governance, training, guidance and the framework and tools necessary for the local BCF to meet the job s requirements.
• This role executes all BCF responsibilities as outlined in a Service Legal Agreement, roles and responsibilities document, including anti-fraud, bribery and corruption (AB&C) monitoring, execution of a financial, operational and fraud risk assessment, third party monitoring, Sarbanes-Oxley (SOX) compliance, and other risk management activities.
• The position interacts closely and is a partner to the market s senior leadership, including Commercial, Law & Compliance, Finance, Medical, and other functions, collaborating to mitigate the key risks that pharmaceutical manufacturers face in international markets, with support from the corporate BCF management s Regional associates.

Key responsibilities:

• Lead the Sarbanes Oxley (SOX and Non-SOX key controls) deficiency reporting and continuous monitoring process.
• Lead, participate, and gain alignment (of the Regional BCF and Respective Business Process Champion) on internal control activities and SOX/Non-SOX issues/progress.
• Lead the execution of Annual Risk Assessment Program covering the operational and fraud risks. Present the results of Risk Assessment to the Local Management and the Regional BCF Leads. Perform quarterly/ periodic updates of the key risks identified in the Risk Assessment.
• Conduct process anti-bribery reviews on a Monthly/ Quarterly basis, which includes review of Travel and entertainment expenses, vendor payments, product diversions and other internal policies. Support management and local team to remediate and address compliance risks raised through anti-bribery reviews and process reviews.
• Escalate severe issues to Law & Compliance and BCF Leadership as necessary, including for determination of whether investigations are required.
• Perform quarterly review of the Change in Internal Controls Reporting ( CICR ) with the Local Management and gain alignment of the Regional BCF and upload the results on a global SharePoint site.
• Facilitate and coordinate internal/external Audits.
• Assist the local teams in developing/ reviewing internal control environment/ processes for various market-specific initiatives (Patient Assistance Programs/ Access Programs etc.)
• Agree on the annual agenda for the areas of additional reviews to be performed based on guidance from local management/ Regional BCF/ Legal & Compliance team and do reviews as per agreed agenda & timelines and work closely with the local management.
• Draft the internal audit report for discussion with the Auditee (process owners) and present recommendations to the India leadership team until these are formally implemented and closed.
• Address any review points raised during Audit Review by Global Internal A udit and Statutory Audit.
• Facilitate the quarterly review and submission of Days of Inventory (DOI) reporting by the market.
• Training - Develop and deliver necessary training to Finance and sales force.
• Co-ordinate with Regional BCF and Global BCF COE Teams. Co-ordinate with Regional and Global Technical accounting network for all accounting interpretations. Work closely with regional and global BCF teams on global projects (for example, BCF south Africa market, third-party vendor audits)
• Participate to drive awareness of changes in latest global SOPs/ processes. Managing / Updating all Policies and procedures.
• Actively participate in Global BCF initiatives to represent the market.
• Participate and be a strong voice on vendor selection for risk based projects.
• Participate in Third Party Risk Assessment carried out by Legal & Compliance or the BCF Team.
• Assist with other tasks of the Regional BCF as needed (Quarterly sub-certification slides etc.)
• Manage the Approval Authority (AA). Maintain and review exceptions to standard levels.
• Actively participate in Compliance Committee meetings.
• Regularly support global L&C teams for information or for risk mitigation or risk identification of projects
• Support the management to maintain high standards of ethics in business and strong Tone at the top

Qualifications:

• Chartered accountant with at least 5-7 years of experience including Big 4 experience in Internal Audit function or Risk Advisory.

Languages:

• Local language and English is must

Experience and Knowledge:

• Practical and theoretical knowledge of business risk and controls framework and how these map to evolving regulatory requirements (e.g. Sarbanes-Oxley).
• Excellent knowledge of Accounting, Financial Reporting and Control Processes.
• Worked in Big 4 firm for at least 2 years in Risk Advisory / Internal audit. Experience in the Pharma Industry preferred.
• Excellent communication and presentation skills
• Working experience with SAP is not mandatory but recommended.
• Working knowledge of Microsoft applications (Excel, Access, Word)

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Salary