World Resources Institute (WRI)
Location
Mumbai | India
Job description
WRI India is looking for a, detail-oriented and organized individual to support its operational and administrative activities. You will maintain budgets for complex and multi-faceted grants, financial reporting, tracking expenditures, monitoring contracts and sub-agreements, event management, and other administrative, operational, and support tasks.
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How your day will unfold:
Financial Management (60%):
Maintain project budgets using WRI s budgeting and forecasting software (TM1)
Work with the Operations Manager to maintain the accuracy of budget forecasting and minimize variance from planned targets.
Collaborate with the accounting team, payments team, HR and other program teams.
Support project reporting processes including preparing semi-annual, annual and any mid-cycle financial reports both internal and external.
Coordinate with the program team for completion of timesheets, expense reporting.
Coordinate with project teams to support their ad hoc financial expenditures for outreach, communication/engagement and delivery efforts.
Ensure team compliance with terms and conditions of complex grant and contract agreements.
Contracts Management (10%):
Process documentation for agreements, contracts, sub grants, work authorizations, and purchase orders;
Monitor performance against contract requirements;
Work with partners to help them understand and meet sub grant and contract requirements;
Maintain supporting reports throughout the duration of contracts and sub grants;
Process invoices and payments for partners in compliance with WRI s policies;
Provide guidance to partner organizations and consultants to ensure their compliance with funder policies, while communicating with partners and consultants.
Conference, Event & Travel Support (10% time)
Coordinate conference and event logistics for domestic and international workshops, including venue and catering, equipment/translators etc.
Provide travel and visa support to the team.
Support teams with financial management for conference and event logistics, including participant travel
Administration (20% time)
Schedules team meetings and help coordinate team s annual planning processes
Maintain new hire staffing information with operations
Coordinate recruitment and manage onboarding of new staff members and interns, if needed
Manage multiple program, department, and organizational trackers
Qualifications & requirements we seek:
Process orientation to quality, timelines, and organizational systems
Work well in a team.
Job tags
Salary
