Conference Planner (Visual design | 1-3 years | Events background)
Location
Gurgaon | India
Job description
About the role:
Experienced member of the Creative Journey & Branding Team with responsibility for digital branding experience across a portfolio of internal and external global conferences. Plan and execute the creative and operational aspects of conferences with a focus on development and creation of digital and creative/graphic elements that enhance the attendee journey. Conference planner with responsibility for the development, management and execution of various conference elements relating the attendee journey.
What You'll Do: - Lead the creative journey for Gartner's external conferences and internal (corporate) events with a focus on impactful attendee (delegate, sponsors, and associates) journeys across the global portfolio focusing on Digital Experience and in conjunction with build and branding elements
- Creation of basic 2D design elements and motion graphics
- Management of operational process, and project management through planning process and execution at internal and external client events both in-person and virtual.
- Project manage the planning and implementation of all Digital Experience elements including; event technology, digital signage and other digital elements
- Collaborate with the Creative Journey & Branding team on signage, build, branding, furniture and finishing/accessory requirements for selected events in collaboration with the wider conferences team.
- Assist with the creation and implementation of operational process and project management playbooks to maximize the impact of the role and team across all regions and portfolios.
- Creative, innovative, and proactive approach to all aspects of the role – constantly seeking to exceed previous experiences and increase the effectiveness of all processes.
- Collaboration with Gartner Business Units to strategically advise and support their event objectives throughout the planning process - culminating with the conference experience.
- Build excellent relationships with the vendor partners – leading them to a Gartner level of creativity, innovation and passion towards conferences.
- Effective financial management and predictability including budget creation, cost negotiation and accurate forecasting; highlight risks, recommendations for allocation of funds and management of a production planning calendar.
- Flawless execution of the digital experience within the attendee journey across global conferences and events
- Conference consistency through standardized and operational processes, project management and best practices both during pre-conference planning and onsite execution
What You'll Need: - 2+ Years Event Management, Branding and/or Experiential & Event Marketing Experience
- Bachelor's degree
- Proven creative and operational management responsibility in a team setting
- Proven event operational and project management skills
- Ability to manage multiple tasks simultaneously and prioritize workload
- Management of multiple agency and vendor partners
- Strong skills in Adobe Illustrator or similar with experience in 2D graphic and motion graphic design preferred
- Experience in creation of event spaces/environments/floor plans
- Proven and exceptional project management skills, effective management of time and prioritization
- Creative, innovative, strategic
- Strong financial management skills
- Client focused, solution oriented and collaborative
- High sense of urgency, decisiveness, attention to detail and confidentiality
- Fully competent in Microsoft office and Google Suite, especially PowerPoint, Excel and similar in G-Suite
- Strong oral & written communication skills
- Willingness to travel approximately 30% of time
#ConferencesOperations
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Job Requisition ID:84786
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