Sushen Medicamentos Pvt. Ltd.
Location
Ahmedabad | India
Job description
Job Summary:
As a Receptionist cum HR Executive, you will play a dual role by managing front desk operations and providing essential support to the Human Resources department. This position requires a dynamic individual who can balance administrative tasks, handle inquiries from visitors and employees, and assist in various HR functions. Strong interpersonal skills, attention to detail, and a solid understanding of HR processes are essential for success in this role.
Key Responsibilities:
Receptionist Responsibilities:
1. Front Desk Management:
- Greet and welcome visitors with a professional and friendly demeanor.
- Manage the reception area, ensuring it is tidy and presentable.
- Direct visitors to the appropriate person or department.
2. Phone Management:
- Answer and screen incoming phone calls in a courteous and efficient manner.
- Transfer calls to the relevant departments and take accurate messages.
3. Administrative Support:
- Provide general administrative support, including photocopying, filing, and data entry.
- Assist in coordinating meetings and appointments.
- Manage incoming and outgoing mail and packages.
4. Visitor and Employee Assistance:
- Address inquiries from clients, visitors, and employees, providing helpful information.
- Ensure a positive and welcoming experience for everyone entering the office.
HR Executive Responsibilities:
5. Recruitment Support:
- Assist in the recruitment process by scheduling interviews, coordinating candidate communication, and maintaining applicant records.
- Participate in the onboarding process for new employees.
6. Employee Records Management:
- Maintain accurate and up-to-date employee records, including personal information, attendance, and leave records.
- Ensure compliance with data protection regulations.
7. HR Documentation:
- Prepare and distribute HR-related documents, such as offer letters, contracts, and policies.
- Assist in the development and maintenance of HR manuals and guidelines.
8. Benefits Administration:
- Support the administration of employee benefits programs.
- Assist employees with benefit-related inquiries.
9. Employee Relations:
- Handle basic employee relations matters and escalate more complex issues to the HR Manager.
- Maintain a positive and collaborative work environment.
Qualifications and Skills:
- Bachelor's degree in Human Resources, Business Administration,B. Com or a related field.
- Proven experience as a receptionist or in a similar administrative role.
- Basic understanding of HR principles and practices.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent communication and interpersonal skills.
- Ability to maintain confidentiality and handle sensitive information.
- Strong organizational and multitasking abilities.
- Familiarity with HRIS (Human Resources Information System) is a plus.
Job tags
Salary
