American India Foundation
Location
Delhi | India
Job description
ABOUT AMERICAN INDIA FOUNDATION
The American India Foundation Trust (AIF) is committed to improving the lives of India's underprivileged, with a special focus on women, children, and youth. The Foundation does this through high-impact interventions in education, health, and livelihoods because poverty is multidimensional. Founded over two decades ago, in the aftermath of the devastating Gujarat earthquake, as a humanitarian initiative by Atal Bihari Vajpayee Ji and Bill Clinton, American India Foundation Trust (AIF) has impacted the lives of 16.51 million of India's poor across 36 States and Union Territories of India.
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JOB SUMMARY:
The Administration Manager will deal with every aspect of operations related to General Administration. S/he holds specific responsibility to provide support in all tasks including office administration & management, asset management, MIS, Compliances, etc.
KEY RESPONSIBILITIES:
• Supervise and monitor the working of Admin Officer and Office Messengers
• Assist in framing of office policies and application of administrative Instructions, rules and
regulations.
• Ensuring smooth office supplies, quality checks, and settlement of vendors.
• Support the rental/lease renewals and establishing new office premises.
• Negotiate the best rates and deals for local and outstation travel and lodging.
• Supervise and coordinate for travel/tickets, cab/taxi and stay arrangements as per travel request raised.
Provide administrative support for office meetings, events, conferences, and official receptions.
• Ensuring day-to-day administrative management of offices in Delhi NCR.
• To organize office filing systems, maintenance of inward-outwards registers, receipt and
dispatches of correspondence.
• Manage staff attendance system and monthly coordination with HR.
• Maintaining records of all movable & immovable assets at central and regional offices and
ensuring assets register and asset numbering is up to date.
• Ensure all organizational assets are always insured.
• Supervise and ensure proper upkeep and maintenance of office property which includes
office premises, furniture, fixtures and equipment, computers etc.
• Supervise maintenance of petty cash.
• Support the regional administration staff for smooth operations of the regional offices.
• Any other tasks assigned by the Director Finance and Administration
REQUIRED QUALIFICATIONS, SKILLS & EXPERIENCE:
• Graduate/Postgraduate with a minimum of 4–6 years of work experience in General Office
Administration.
• Sound knowledge and prior administration experience in the social sector shall be preferred.
• Good management and analytical skills. Proven ability to interpret verbal, written and numerical data.
• Good interpersonal and communication skills (both oral and written)
• Ability to work without close supervision or should be self-driven.
• Flexibility, drive and enthusiasm.
• Maintain confidentiality, friendly and helpful approach.
Other: Salary commensurate with experience.
Position Availability: Immediately
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