Location
Ahmedabad | India
Job description
Responsibilities
Techno-commercial Strategy and Initiatives
► Understand the Techno-Commercial strategy and plan for CPO/ BU/ Site
► Contribute to the design of Techno-Commercial organization structure at CPO/ BU/ Site level
► Take necessary actions in own area of work to implement strategic initiatives (Group-wide/ CPO specific BU specific/ Site specific) as per plan
Purchase Requisition (PR) Review
► Review approved PR from user department; Check for correctness & completeness and seek additional information from user if required
► Decide the type and method of procurement (depending on type of material/ services to be procured, nature of PR (normal vs. emergency PR), stocks available, availability of rate contract, value, delivery timeline etc.)
Category Analysis
► Partner with Team Leader to prepare long term demand projections (three years) for key categories at CPO/ BU/ Site level based on business plan, and define category-wise sourcing strategy
► Create procurement plan for all categories basis the long-term procurement strategy
► Select the best channel and method for sourcing respective categories, prepare ARCs where required, and create implementation plan for the same
Strategic Sourcing for CapEx, OpEx, Bulk Material & Services
Category Lead: Procurement – CPO/ BU/ Site
Category Senior Buyer/ Buyer/ SME
► Select bidding process (ICB, limited tender, open tender, conventional, any specific strategy etc.), prepare vendor selection approach and vendor evaluation criteria depending on the nature of the category
► Oversee preparation of the request for information (RFI) document for bidder evaluation using the RFI template
► Identify potential bidders who meet the requirements (using Company vendor database, Supply market analysis, advertisement or recommendations from other teams)
► Evaluate vendors and shortlist them for sending Request for Proposal (RFP)
► Review and finalize the Request for Proposal (RFP) document to be sent to the shortlisted bidders [covering commercial, Occupational Health and Environmental Services (OHES)]
► Organize and plan a pre-bid meeting based on the queries and communication requirements from vendors
► Prepare commercial estimate by identifying elements for direct & indirect costs, overhead, profit margins and contingency, if any, using standardized estimation templates
► Evaluate Technical And Commercial Proposals From Bidders - Technical bid evaluation: Arrange clarification meetings with bidders
- Commercial evaluation: Evaluate Prices, taxes, along with all terms and conditions and examine deviations
► Conduct fact-based negotiations with shortlisted bidders and conduct e-auction, if needed for price discovery
► Review Note for Approval (NFA) for selected bidder (vendor) and obtain required approvals as per DoA
Contract Preparation and Order Placement
► Oversee the preparation of contract document as per stated protocols & standard templates
► Ensure the set-up of approved contract record within the ERP system and is share with the vendor as well as with all relevant stakeholders
► Lead the process of obtaining Advance Bank Guarantees/ Contract Performance Bank Guarantee (ABG/CPBG)/ Customs related documents from vendor as per requirements
Procurement Through Rate Contracts ► Oversee the preparation, review and issue of rate contracts based on approved NFA
► Ensure that the master outline agreement (OA) gets prepared in the ERP system based on rate contract
► Oversee the preparation of Purchase Order (PO) / Service Order (SO) for procurement under valid rate contract
Associated Procurement Activities
Post Order Management
► Oversee the preparation of BBU and get it uploaded in SAP, if applicable
► Facilitate the resolution and re-allocation of queries raised by vendors or from other internal stakeholders, during the course of expediting the delivery
► Supervise the preparation of change order or making amendments in the order including quantity/ Rate variation, Extra items, Time Extensions etc. as required
► Ensure closure of contracts and take necessary actions
► Drive management of inbound logistics services for other Ex-Works Domestic Supplies
► Contribute to making contingency plans for exigency business requirements
Commercial Due Diligence for M&A or any new business opportunity
► Interact with target entities for mergers & acquisitions due diligence regarding take-over of third party assets
► Identify requirements and support the process of obtaining clearances and documentation for taking over assets from target entities
► Provide commercial inputs for any new business opportunities or business case. It includes providing contracting structure having an optimal tax impact, project/ package estimates (project, budgets, etc.)
Quality Assurance
► Evaluate and report on quality of materials procured vis-à-vis defined standards; Take corrective action as deemed necessary
Only Applicable For Specific Category Leads Of Thermal Business Fly Ash Management: Business Development, Contracting and Contract Management for Fly Ash
► Carry out business development, contracting, and contract management for sales and despatch of fly ash (generated in coal based thermal power plants)
Supplier Management
Supplier/ Vendor Identification and Onboarding
► Oversee the identification of vendor evaluation criteria for the category in consultation with quality, engineering and project management & control departments
► Ensure that all forms submitted by vendors are complete, approved vendor list is updated and required data and documents are populated into PiLog system
Supplier/ Vendor Performance Management
► Prepare vendor segmentation matrix based on annual spend with the vendor and risk associated with the vendor
► Prepare vendor performance evaluation criteria and frequency for each vendor segment
► Assign required level of performance evaluation for each vendor and frequency of vendor performance review based on vendor segmentation
► Review vendor scorecard, assess the performance of vendor on various parameters and check if the performance is meeting desired level
► In case of satisfactory performance, communicate performance feedback to vendors highlighting improvement opportunities on individual parameters
► In case of unacceptable performance, communicate performance to vendor & plan discussion to identify actions required for performance improvement
Supplier/ Vendor Engagement
► Establish strategic partnerships with suppliers which will benefit Adani from a long-term perspective and effectively leverage them for value additions to business
Data Management
Data Analytics
► Collate and analyse data related to various procurement activities (e.g. commodity analysis, supplier debugging, etc.) for respective categories
► Seek opportunities to improve efficiency and value
► Take action based on data analytics performed and identify interventions to be implemented for respective categories
Governance
Governance and Audit Management
► Monitor and ensure adherence to defined governance protocols at team level; Report on KPIs to measure success of Techno-commercial governance in team
► Provide guidance in preparing responses to Category-specific audit queries
► Analyse audit findings for respective categories and ensure that corrective measures are taken to address identified gaps at team level
Risk Management
► Identify all procurement risks for different categories (using master list of procurement risk, supply market analysis, long term procurement plan, annual procurement plan and project risk register)
► Evaluate & prioritize the identified risks on their likelihood, impact and controllability
► Prepare risk mitigation plan and update the category risk register
People Management
► Set goals, review performance and provide feedback to team members to ensure a motivated and committed team
► Identify development needs of team members and develop Individual Development Plans (IDP)
► Develop team members on current and future functional focus areas aligned to the capability matrix and IDP guidelines
► Foster an environment of learning, excellence and innovation within the team
Qualifications ducational Qualification:
► Bachelor's degree in supply chain management/ economics/ finance/ operations/ engineering, or a related area
Experiences ► Minimum 12 years of relevant experience with category management supporting initiatives within designated areas
► Exposure to strategic sourcing processes, negotiating terms and conditions of high impact supply or service contracts, and managing vendor or supplier relationships
► Experience in working with eProcurement systems and tools (SAP and other financial reporting tools, contract management tool, reverse auctions, etc.)
► Knowledge of the overall purchasing process, strategic sourcing, and procurement related systems and supplier relationship management
► Hands-on experience in executing contracts and entering into commercial transactions for Capital Goods of medium / large size Thermal / Infrastructure projects, Estimation and Cost Engineering
► Commercial understanding of the business drivers and their commercial implications
► Preferable to have worked in similar organizations
Basis the type of Category/ Categories, knowledge and experience of Electrical/ Mechanical/ Civil procurement may be required
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