Lead Office Manager (Facilities)
Location
Amta | India
Job description
We are searching for an experienced Lead Office (Collaboration) Manager to organize and coordinate office operations and procedures for our state-of-the-art flagship Collaboration Center in Chicago. This role will be responsible for ensuring organizational effectiveness, efficiency, and safety, including COVID-19 protocols. The ideal candidate should have experience handling a wide range of administrative and executive support-related tasks and a proven ability to work independently with minimal supervision.
We are looking for an individual who is seeking a long-term career in administration and has a passion for all things office operations. The Lead Collaboration Manager must be well-organized, flexible, and enjoy the administrative challenges of supporting team members in a fast-paced, distributed office environment.
Oftentimes the first impression of Bounteous, this role requires someone who is approachable, professional, energetic, and thoughtful.
This is an on-site position at our Chicago Collaboration Center during core business hours (Monday – Friday, 9 am – 5 pm CT). Role and Responsibilities
- Serve as the point person for maintenance, mailing, shopping, supplies, equipment, bills, and other errands
- Conduct routine facilities maintenance (such as replacing lightbulbs, regularly checking bathrooms, sinks, and other equipment for issues)
- Manage, plan, and coordinate maintenance requests/projects with landlord and vendors (such as skylight replacement, room re-configuration, etc.)
- Manage on-site security, including the setup of new key cards and serving as the primary contact for our alarm vendor
- Partner closely with the Lead Collaboration Manager (Events) to maintain our internal wiki; regularly communicate Collaboration Center news, happenings, and infrastructure-related updates to team members
- Strategically design seating charts to promote inclusivity and collaboration; maintain desk floating schedules
- Partner with Talent & Culture to support and enforce office policies
- Organize Collaboration Center operations and procedures
- Partner with System Administration to prep and maintain office equipment, including phones and computers
- Manage office supply and equipment maintenance and ordering
- Serve as main point of contact for vendors, service providers, and landlord
- Participate in contract and price negotiations with office vendors and service providers
- Manage co-working memberships; support team members as necessary via local co-working managers
- Support the Lead Collaboration Manager (Events) as necessary, including: occasional after-hours events; maintain a roster of food and drink vendors; provide hospitality to visitors and clients; coordinate events and meals, including weekly lunches, client meetings, holiday parties, and all-hands events; manage the reception area to display a professional image and ensure effective communication
Preferred Qualifications - 4+ years of office management, administrative, and/or assistant experience
- Event planning/coordination experience
- Proven ability to pick up new technology/tools quickly and proficiently
- Highly skilled in Office 365, including Outlook, Word, Excel, and PowerPoint
- Proficient with Google Workspace, Zoom, and Slack; familiarity with Jira/Confluence a plus
- Superior time management skills; proven ability to manage multiple projects in a fast-paced environment
- A strong attention to detail and accuracy; exceptional organizational and project management skills
- Solution-oriented, strong problem-solving skills, and a positive, constructive attitude
- Strong communicator with all levels of leadership, management, and staff
- Flexible and readily adaptable to changing circumstances; willingness to wear 'multiple hats' and jump into projects as needed
- Proactive; strong leadership and decision-making skills
- Excellent verbal and written communication skills
- Bachelor's degree or equivalent work experience preferred
- Reliable transportation to be physically on-site at our Chicago Collaboration Center during core business hours (Monday – Friday, 9 am – 5 pm CT)
- A flexible schedule; willingness to work outside of core business hours as needed to support key Collaboration Center events
- The ability to regularly lift 15 pounds (office supplies, etc.)
- To ensure the safety of all our team members, Bounteous requires that all team members who enter the physical Collaboration Center be fully vaccinated, unless medically or religiously exempt
$24 - $36 an hour
This is a full time, non-exempt position and is eligible for overtime.
Individual pay is determined by many factors, including experience, relevant education or training, and organizational needs. The mid-range to maximum of the pay range is generally reserved for individuals who are highly experienced in the role.
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Research shows that women and other underrepresented groups apply only if they meet 100% of the criteria of a job posting. If you have passion and intelligence, and possess a technical knack (even if you're missing some of the above), we encourage you to apply.
Bounteous is focused on promoting an inclusive environment and is proud to be an equal opportunity employer. We celebrate the different viewpoints and experiences our diverse group of team members bring to Bounteous. Bounteous does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, physical or mental disability, national origin, veteran status, or any other status protected under federal, state, or local law.
In addition, you have the opportunity to participate in several Team Member Networks, sometimes referred to as employee resource groups (ERGs), that host space with individuals with shared identities, interests, and passions. Our Team Member Networks celebrate communities of color, life as a working parent or caregiver, the 2SLGBTQIA+ community, wellbeing, and more. Regardless of your respective identity, there are various avenues we involve team members in the Bounteous community.
Bounteous is willing to sponsor eligible candidates for employment visas.
Job tags
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