Formatting of reports, proposals and general documentation using templates. Accurate presentation and editing of complex documents using knowledge of engineering terms
Preparation of letters and organistation charts, as required
Arranging signatures and stamping of documents (both physical, where needed and digital)
Implement the Report Format process with all Project teams and ensure that the process is accurately followed and work closely with the Project Director/ Manager to meet submission deadlines
Ensure all documents are prepared to a high standard, working within our WSP brand guidelines and demonstrating artistic qualities
Manage the onward distribution of incoming documents ensuring WSP Document Control procedures have been followed and urgent matters are brought to the attention of the relevant personnel
Maintain accurate records of outgoing documents/correspondence using the Project Correspondence Registers
Maintain accurate records of electronic filing with respect to prospects, ensuring WSP filing and referencing procedures are strictly adhered to so that traceability is maintained
Work as part of a team to ensure project submission deadlines are met and provide cover during their absence
Maintain confidentiality at all times and ensure any sensitive issues are dealt with appropriately
Ensure that Health & Safety is embedded into all work practices in line with company policies
Provide regular work status updates, including risks or concerns, to line manager
Set up and maintain distribution email groups for the projects, as required
Attend and contribute in team and project meetings as required
Ensure QMS and Project Lifecycle compliance across team and projects
Complete and assist project members to submit their timesheets during their absence if required.
Expertise:
Degree qualified or equivalent with a minimum of 3 years’ experience in a fast paced engineering or other professional services environment
Proven ability in proof reading and copy editing
Experienced user of Microsoft Office – particularly MS Word and Power Point, demonstrating artistic flair
Ability to work with limited supervision and use initiative
Proven team player, with a positive attitude
Skills Required : MS office, word, Powerpoint Experience : 3 to 6 Years
