Executive Secretary

Location

Malappuram | India

Job description

The Executive Secretary to the CMD plays a critical role in providing high-level administrative support to the CMD (Chairman and Managing Director) and ensuring the smooth functioning of CMD's office. The role requires a high level of professionalism, discretion, and organizational skills.

Responsibilities:

1. Manage and prioritize the CMD's schedule, including arranging meetings, appointments, and travel itineraries.
2. Act as the primary point of contact for internal and external stakeholders, screening and prioritizing communications.
3. Prepare and edit correspondence, communications, presentations, and other documents on behalf of the CMD.
4. Coordinate and facilitate meetings, conferences, and other special events as directed by the CMD.
5. Conduct research, compile data, and prepare reports for the CMD as required.
6. Maintain confidentiality and handle sensitive information with discretion.
7. Assist in managing the CMD's projects and initiatives, ensuring deadlines are met and objectives are achieved.
8. Handle requests and queries appropriately, escalating issues to the CMD or other executives as needed.
9. Provide administrative support to the CMD's direct reports and other team members as required.

Qualifications:

1. Bachelor's degree in Business Administration, Secretarial Studies, or related field.
2. Proven experience as an Executive Secretary or similar administrative role, preferably supporting top executives.
3. Excellent organizational and time management skills, with the ability to multitask and prioritize.
4. Strong communication skills, both verbal and written, with the ability to interact effectively with stakeholders at all levels.
5. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and other relevant software.
6. Discretion and confidentiality in handling sensitive information.
7. Ability to work independently with minimal supervision.
8. Flexibility and adaptability to changing priorities and requirements.

Success in the Position:

Success in this position is demonstrated by the ability to effectively manage the CMD's schedule and priorities, maintain confidentiality, and provide high-quality administrative support. The Executive Secretary must ensure that the CMD's office operates efficiently, enabling the CMD to focus on strategic priorities and key initiatives.

How This Role Fits Into the Organization:

The Executive Secretary to the CMD is a key role that directly supports the CMD in managing the organization's operations and strategic direction. By providing efficient administrative support and facilitating communication, the Executive Secretary enables the CMD to focus on critical decision-making and leadership responsibilities.

Job tags

Salary