Understand the Techno-Commercial strategy and plan for CPO/ BU/ Site
Take necessary actions in own area of work to implement strategic initiatives (Group-wide/ CPO specific BU specific/ Site specific) as per plan
Purchase Requisition (PR) Review
Assist in the review of approved PR from user department; seek additional information if required from user for correctness & completeness of PR
Provide support in identifying the type and method of procurement (depending on type of material/ services to be procured, nature of PR (normal vs. emergency PR), stocks available, availability of rate contract, value, delivery timeline etc.)
Strategic Sourcing for Capex, Opex, Bulk Material & Services
Contribute to the strategic sourcing process by participating in activities such as:
Selection of bidding process, preparation of vendor selection approach and vendor evaluation criteria depending on the nature of the category
Preparing the request for information (RFI) document for bidder evaluation
Identification of potential bidders who meet the requirements (using Company vendor database, Supply market analysis, advertisement or recommendations from other teams)
Preparation of the Request for Proposal (RFP) document
Organizing and planning pre-bid meeting based on the queries and communication requirements from vendors
Technical and Commercial bid evaluation of vendors
Conducting fact-based negotiations with shortlisted bidders
Preparation of Note for Approval (NFA) for selected bidder (vendor) and obtaining required approvals as per DoA
Contract Preparation and Order Placement
Prepare contract document as per stated protocols & standard templates
Set up the approved contract record within the ERP system, using the appropriate system steps and functionality
Maintain the contract document for future reference as per defined document management policy
Send the contract to vendor and all identified stakeholders
Collate the Advance Bank Guarantee/ Contract Performance Bank Guarantee (ABG/ CPBG)/ Customs related documents from vendor as per requirements
Procurement Through Rate Contracts
Based on approved NFA, prepare, review and issue rate contracts
Prepare master outline agreement (OA) in ERP system based on rate contract
Prepare PO / SO for procurement under valid rate contract
Supplier/ Vendor Identification and Onboarding
Coordinate with new identified vendors to send information/ documents in predefined forms for evaluation
Prepare vendor evaluation criteria for the category in consultation with quality, engineering and project management & control departments
Check details of forms submitted by vendor for their completeness and validity of documents
If the vendor is qualified based on the vendor evaluation criteria, update approved vendor list & communicate to vendor
Populate required data and documents into the PiLog system to get vendor code created in SAP
Supplier/ Vendor Performance Management
Contribute to performance evaluation, management and development planning of suppliers/ vendors for assigned category by partaking in activities such as:
Preparation of vendor segmentation matrix based on annual spend with the vendor and risks associated
Preparation of vendor performance evaluation criteria and frequency of evaluation for each vendor segment
Assigning performance levels to vendors, review of vendor scorecard, and checking if the performance is meeting desired level
In case of satisfactory performance, communicating performance feedback to vendors highlighting improvement opportunities on individual parameters
In case of unacceptable performance, communicating performance to vendor & planning discussions to identify actions required for performance improvement
Data Analytics
Assist in collation and analysis of data related to various procurement activities (e.g. commodity analysis, supplier debugging, etc.) for respective categories
Identify and seek opportunities to improve efficiency and value by analysing data
Contribute to action planning and implementation based on data analytics performed for assigned categories
Risk Management
Assist in identifying all procurement risks for assigned categories (using master list of procurement risk, supply market analysis, long term procurement plan, annual procurement plan and project risk register)
Provide support in evaluation and prioritization of the identified risks on their likelihood, impact and controllability
Contribute to the preparation of risk mitigation plan and update of the category risk register
Qualifications Educational Qualification: Engineering Graduate ( Civil Preferred) , MBA in Finance / SCM will be added advantage.
Minimum 10 years of relevant experience
Minimum of 10-15 years' work experience in purchasing management, buying, or commodity management
Experience in working with eProcurement systems and tools (SAP and other financial reporting tools, contract management tool, reverse auctions, etc.)
Hands-on experience in executing contracts and entering into commercial transactions for Capital Goods of medium/ large size Power/ Infrastructure projects, estimation and cost Engineering
Experience Procurement of in Power , Transmission , Energy Sector Industries Preferred.
