Onboarding creatives to enhance the company's talent roster
Coordinate with artists/talent to ensure smooth communication and collaboration
Handle incoming and outgoing correspondence including emails, text and calls
Responsible to effectively manage talent/artists calendars by closely monitoring upcoming commitments, notifying them accordingly, and ensuring that all engagements are properly scheduled and coordinatedÂ
Help maintain talent databases, including contact information, contracts, and performance records
Facilitate regular team meetings, providing agendas, minutes, and follow-up actions
Ensure information flow and data sharing through appropriate channels and tools
Collaborate with the accounts team to manage financial records, invoices and payments
Assist in budgeting and financial planning processes
Play a crucial role in ensuring that the clients fulfil their contractual obligations by assisting them in preparing for meetings, shoot schedules, talent requirements, casting and any other necessary arrangements for artists/talents
Coordinate with vendors and suppliers to ensure timely payments and resolve any billing issues
Identify challenges or inefficiencies in workflows and propose solutions for improvement
Analyse data and reports to support decision-making processes
Prioritise tasks and allocate resources effectively to meet deadlines and objectives
Handle conflicts or issues that may arise, promoting a positive work environment
Stay updated on industry trends, best practices and relevant regulations
Encourage a culture of learning and development within the office
Implement process improvements and leverage technology to streamline operationsÂ
Seek feedback from team members and stakeholders to identify areas for improvement
Qualifications
Bachelor's degree in Mass Media/Communication or related field
Proficiency in MS Office applications (Excel & Word) is a must
Good written and verbal communication, interpersonal skills and ability to deal with artists, clients customers and external contacts
Proactive and well organized
Ability to work independently as well as in a team
