Avj Hr Solutions
Location
Jaipur | India
Job description
Location: Jaipur
Salary Range: ₹25,000 - ₹30,000 per month
Experience: 2-3 years
Gender: Female
Qualifications: MBA preferred
Responsibilities:
1. Communication Management:
• Manage emails, information, and other communications for the Managing Director.
• Prioritize and respond to emails, highlighting and flagging items that require the
Managing Director's attention.
2. Calendar and Task Management:
• Plan and maintain the Managing Director's calendar, scheduling appointments, and
organizing meetings.
• Create agendas and action points for meetings and ensure follow-up on agreed-upon
actions across the Board and Senior Leadership Team.
3. Documentation and Reporting:
• Type up meeting notes, Minutes of Meetings (MOMs), emails, and reports.
• Circulate and file information efficiently for easy reference.
4. Travel and Accommodation Coordination:
• Book transport and accommodation as required for the Managing Director's travel.
5. Meeting Facilitation:
• Arrange and attend Senior Leadership Team meetings, off-site quarterly days, and
other strategic meetings.
• Take notes during meetings and track action items to ensure timely execution.
6. Sustainability Initiatives:
• Collaborate with Sustainability Champions to identify and implement strategies for
waste reduction and increased efficiency throughout the business.
7. Collaboration and Coordination:
• Work closely with all staff, clients, and suppliers to ensure effective collaboration.
• Foster positive relationships with clients, maintaining excellent relationship
management.
Qualifications and Skills:
1. Bachelor's degree; MBA preferred.
2. Proven experience as an Executive Assistant or in a similar role (3-5 years).
3. Exceptional organizational and multitasking abilities.
4. Excellent communication skills, both written and verbal.
5. Proficient in MS Office suite and calendar management tools.
6. Ability to maintain confidentiality and handle sensitive information.
7. Proactive attitude with the ability to anticipate the needs of the Managing Director.
8. Strong attention to detail and accuracy in work
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