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Location

Jordan | India

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Job description

Functional Responsibilities
Summary of Key Functions:
Management Support
Team Management
Admini...
Summary of Key Functions:
• Management Support
• Team Management
• Administration, Logistics and Fleet Management Services
• Knowledge Management and Knowledge Sharing
1. Management Support
• Coordinates individual work areas and coaches personnel in the execution of standard office transactions, processes, and client services for work areas, ensuring full compliance with UNOPS rules, regulations, policies, and strategies and knowledge of the work areas.
• Monitors team performance against service agreements with clients and client satisfaction
• Implements the control mechanism for designated administrative services, including maintenance of administrative control records such as commitments and expenditures for vehicle rentals, fuel, and vehicle maintenance
• Administers inventory control, supervising proper issuance of inventory items and supplies when required
• Reviews travel authorizations, documentation, and payments for vehicle cost recovery
• May be designated transactional role in OneUNOPS/Enterprise system
• Compiles data and researches information for planning financial resources/administrative budget for administrative services.
2. Team Management
• Facilitate the engagement and provision of high-qualityhigh quality results and services of the team supervised through effective work planning, performance management, coaching, and promotion of learning and development.
• Provide oversight, ensuring compliance by team members with existing policies and best practices.
3. Administration, Logistics& Fleet Management Services
• Ensures effective and efficient provision of logistics and asset management support services, meeting client needs and in compliance with UNOPS rules, regulations, policies and strategies, covering:
• Oversees implementation of logistics system in accordance with UNOPS logistical procedures
• Compiles information on administrative services provided for cost-recovery bills.
• Supervise transportation services, including client service, regular vehicle maintenance, insurance, and fuel consumption monitoring.
• Ensures prompt reporting and investigation of vehicle accidents, damage, loss or theft of items; updates and maintenance of vehicle history report.

Impact of Results:
The effective and successful achievement of results by the Administration Associate directly affect the overall efficiency of the individual team s provision of administrative services, impacting the office s capacity to efficiently and effectively service the operational needs of the office/programme. Timely and accountable delivery of services, ensures client satisfaction and promotes the image and credibility of the team and office as an effective service provider in project services and management. This enhances UNOPS competitive position as a partner of choice in sustainable development and project services in the country/region served.
Competencies
Treats all individuals with respect; responds sensitively to differences and enc...
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.
Education/Experience/Language requirements
Education:
Completion of secondary education is required.
First U...
Education :
• Completion of secondary education is required.
• First University Degree in Business Administration, Public Administration, or equivalent disciplines is desirable and may substitute some of the required years of work experience.
• In the absence of a degree, administrative certification is an asset.
Experience :
• Minimum of six years of relevant experience in general administrative, logistics, or operations support services in national or international public or corporate organizations.

Desired Candidate Profile

Education:
Bachelor of Business Administration(Management)
Gender:
nm
Nationality:
Any Nationality

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Job tags

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Salary