Administrative Coordinator
Location
Bangalore | India
Job description
Job Title: Administrative Coordinator
Career Level - C Introduction to Role: Are you an experienced administrative professional that thrives in a fast-paced global environment We are seeking an Administrative Coordinator to join our Late Respiratory and Immunology team in BioPharma R&D, based in Bangalore, India. AstraZeneca is a global, science-led, patient-focused biopharmaceutical company that focuses on the discovery, development, and commercialization of prescription medicines for some of the world's most serious diseases. We are more than one of the world's leading pharmaceutical companies. We are a diverse community with female leaders in 45% of senior roles and have 475 pre-clinical collaborations in over 26 countries worldwide.
Accountabilities :
As the Administrative Coordinator, you will provide valued support to leaders, teams and key business processes in this critical function. You will operate in a dynamic and fast-paced environment – navigating calendar conflicts, arranging meetings and travel, assisting with recruitment, and onboarding of new team members, and supporting engagement events across our sites globally. You will work with urgency and focus to proactively communicate with stakeholders, relentlessly seek to organize, and simplify your work, and collaborate regularly with our global administrative team.
With a growth mindset, you will work in close collaboration with your peers across R&I and BioPharma R&D to share and adopt best practices, drive continuous improvement of key business processes, and proactively identify opportunities for simplification and innovation.
Activities/duties will include: - Lead sophisticated calendars for our Late Respiratory and Immunology Leadership team to schedule meetings and special events; prioritize calendar conflicts.
- Coordinate with our global admin team (Canada, US, UK and Europe)
- Manage coordination of logistics for leader meetings and engagements
- Handle domestic and international travel arrangements
- Provide specialist project administrative support to leaders and department, as required
- Develop and maintain processes, promote best practice and share expertise in key systems
- Be point of contact for Bangalore site events, facility issues, and inquiries
- Support and contribute to creating a high performing project team, facilitating good cross-team collaboration
- Effectively lead special projects and other duties as assigned
- Support planning and logistics for live and virtual meetings/conferences
- File expense reports and supply orders with accuracy and efficiency for team members, including follow-through to ensure that appropriate and timely actions are taken
- Track and support assigned internal projects and processes, such as employee recognition program and recruitment tracking; generate reports from various internal systems under tight time constraints
Essential Skills/Experience: - High School Diploma or GED required, Bachelor Degree preferred
- 5+ years of experience in an administrative role supporting complex projects
- Prior experience supporting multiple functional leaders
- Excellent verbal and written communication skills
- Impeccable professionalism with strong business acumen and organizationally savvy with sensitivity to highly confidential information
- Proactive approach with the ability to manage and prioritize multiple requests simultaneously and effectively
- Demonstrate attention to detail, working to consistently deliver to a high standard
- Strong organizational, forward-planning and stakeholder management skills
- Solid relationship-building skills to develop networks both within the company and externally
- Track record of handling and resolving challenges quickly and efficiently, with flexibility to adapt to changing situations
Desirable Skills/Experience: - Relevant training, multitasking, certifications in software, and/or time management
- Proficiency in Microsoft Office Suite and SharePoint
- Strong written and verbal communication skills
- Ability to interact confidently with executives and employees at all levels
- Ability to prioritize time critical assignments
- Experience working in a fast-paced global environment balancing competing priorities
- Experience providing high quality, professional support service, working proactively and independently without day to day direction.
- Ability to format documents for consistent, professional appearance and experience handling sensitive information in a confidential and discrete manner.
- Excellent organization skills and the ability to manage multiple projects or tasks simultaneously and efficiently, identifying high priority and urgent tasks for immediate action so that all activities are completed accurately and on time
- Demonstrate flexibility and adaptability to meet changing business demands.
- Demonstrated proficiency with a variety of virtual meeting technologies, information management software, and Microsoft products
When we put unexpected teams in the same room, we unleash bold thinking with the power to inspire life-changing medicines. In-person working gives us the platform we need to connect, work at pace and challenge perceptions. That's why we work, on average, a minimum of three days per week from the office. But that doesn't mean we're not flexible. We balance the expectation of being in the office while respecting individual flexibility. Join us in our unique and ambitious world.
Why AstraZeneca Join our unrivalled scientific community that fuses academia and industry. We work seamlessly and inclusively together. Playing to each of our strengths, celebrating successes and learning from the best. Embrace the exposure to build a meaningful career. We have established a collaborative research initiative that brings together seven of the world's foremost oncology medical centres, to expedite research in some of the hardest-to-treat cancers.
Ready to make a difference Apply today and join us in our mission to eliminate cancer as a cause of death!
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