Executive Personal Assistant

Location

Ahmedabad | India

Job description

An ideal candidate should be ready for the EA+PA work of the CEO along with handling admin dept of the office

• Calendar management for C suite
• Assisting CEO into his day-to-day activates
• Managing all work assigned by the CEO, personal and professional.
• Aid executive in preparing for meetings
• Draft slides, meeting notes and documents for executives
• Taking charge of tasks with loyalty toward the organization and full responsibility for the completion of the assigned task
• Submit timely reports and prepare presentations/proposals as assigned to you.
• Preparing, organizing, and storing information in paper and digital form
• Arranging posts and deliveries, taking follow-ups etc .
• Maintenance of office infrastructure and sanitization
• Liaising with staff in other departments, e.g. finance, HR and assisting colleagues whenever necessary.
• Coordinating office activities and operations to secure efficiency and compliance to company policies
• Supervising administrative staff and dividing responsibilities to ensure performance
• Manage agendas/travel arrangements/ accommodations/ appointments etc.
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Tracking and mongering the budgeting of administration dept.
• Track stocks of office and warehouse supplies and place orders when necessary and liaise with contractors
• Make required arrangements for any official Events and coordinate regarding the same.
• Administer in day-to-day office activities.
• Verify and coordinate with accounts dept regs claims and bills given by another dept.

Job tags

Salary