Location
Bangalore | India
Job description
Senior Facility Executive - MIS
REPORTING TO Facility Manager (FM)
DIRECT REPORTS None
POSITION GOALS - To provide accounting support to the Facility Management team assigned.
- To provide administrative support to FM for site teams
- To provide comprehensive management of services covering all facility services to the client with the focus of continuous improvement
- To achieve financial and other targets given by Facility Manger.
- Achievement of the service level agreements.
Duties & Responsibilities - Tracking of Facility Operating Expenses
- Processing of all invoices for payment
- Liaison with the client Finance team
- Tracking, verifying and filing all JLL and Facility related invoices
- Client billing / invoicing and follow up payments by clients.
- Arrangement of all consumables and supplies for Client / VIP visits
- Interfacing with the pest control for carrying out the pest control activities at the facility.
- Monitoring the mail room activities
- Collecting all documents from the vendor for compliance audit
- Interacting with the Housekeeping vendor.
- Taking facility rounds and find out snags and logging complaint with the Help Desk.
- Follow up and close the complaint logged.
- Routinely Inspect all services to ensure performance measures are being maintained
- Provide assistance to FM in all administrative functions, security issues and Facility services and any other administrative functions deemed by Client
- Muster all the housekeeping staff of the shift before deployment and communicate the priorities of the day
- Inspect the turn out and attendance of the staff and sign the shift register
- Meet the housekeeping in charge during the shift to discuss and communicate priorities for the shift and address complaints
- Ensure that the caterers are maintaining highest standards of hygiene in the services area
- Oversee the pantry equipment and reprographic equipment operations during the shift and identify issues and take necessary actions
- Communicate to the FM all incidents issues and pending problems
- REPORTING
- Preparation and submission of weekly FM Meeting Minutes
- Preparation and submission of FM template report to the client and other reports as required
- Preparation and submission of Monthly management report and Daily reports
- Preparation and submission Facility related consumables, Consumption report.
- Preparation and submission of SLA report.
Vendor Management - Managing and Monitoring Vendor services and ensure adherence to SLA's
- Conduct vendor meetings on a monthly basis and review performance.
- Processing of Vendor invoices.
KEY PERFORMANCE MEASURES - Reports on time
- Accurate billing and invoicing
- Zero stock out situations
- Maintain high standards of Housekeeping of the Facility.
Job tags
Salary
