AVP Finance Operations (PSS05507)
Personnel Search Services Group
Location
Bangalore | India
Job description
About the client: PSS has been mandated to hire an AVP Finance Operations for one of the fastest growing organizations based in Bangalore.
Job Purpose The purpose of this role is to lead and transform the Operations Finance function and to set-up robust and efficient processes from a financial perspective covering the Exclusive Business Outlets (EBO), Payment gateway management, Marketplace reconciliations, Shop in Shop (SIS) outlets, end to end cycle of Accounts receivable payable.
Key Responsibilities Defining & designing processes: - Define the processes across different functions of Finance covering AR/AP/EBO/Marketplace/SIS
- Identify gaps in processes in terms of SLA/risks/leakages/control. Accordingly, recommend improvements & areas of automation.
- Set-up SOPs and socialise with different stakeholders (internal & external)
- Learn from industry peers about best practices and recommend/plan for implementation
EBO Management - Liaise with various internal teams such as Projects, EBO operations, treasury, finance, auditors, and others for EBO-related processes
- Communicate with Landlords, project vendors
- Maintain all data relating to EBO fixed assets, including tracking projects, CWIP, capitalization, depreciation, sale of assets etc.
- Track the deposit-to-inventory ratio for FOCO stores and identify areas of risks needing attention.
- Perform monthly margin calculation for stores and reconciliation with payments/deposits
- Define the New Store Opening (NSO) process from a finance perspective and ensure compliance to such agreed NSO checklists/process.
- Monthly Management reporting
Revenue And Account Receivable - Prepare and track 3 way reports for tracking Ordering/Collections/Invoicing across channels
- Prepare and review daily/weekly/monthly reconciliations depending upon the channel
- Follow-up with external parties like Marketplace platforms, SIS partners, EBO, PGs & Banks for gaps in reconciliations and closure of open points.
- Build relationships with Banks & PGs to drive better costs of collection
- Track and review potential exception reports (e.g Ordered but invoiced, duplicate invoice)
- Track and process timely customer refunds in a timely and accurate manner.
- Ensure completeness in invoicing across platforms and acting as one of the checkers for correct revenue accounting.
- Work collaboratively with PG partners to explore opportunities for partnerships on our platforms which can help elevate customer experience wrt to payment processes/mechanisms
Accounts Payable & Vendor Management - Define a clear PO/PR process linked to GRN across different segments of payables (Inventory, Opex, Store running, Capex)
- Maintain and adhere to a payment register to segregate and identify recurring/non-recurring and capex payments
- Identify and monitor any deduction wrt to damages, penalty, QC failure needed before payment preparation.
- Ensure accurate and timely payments are done as per the agreed terms.
- Ensure adherence to the approval mechanism set in place for all payments.
- Work closely with vendors to establish a strong relationship.
- Ensure the correct TDS deduction.
- Ensure monthly reconciliation of GST inputs with vendor GLs. Identify gaps and issues and work with vendors on closure.
Educational Qualifications And Experience - MBA (Finance)/ Chartered Accountant with an experience of 15yrs+
- Proven experience in an Operations finance role, omni-channel retail experience preferred.
- 5+ yrs experience of managing large teams (10+)
- Excellent communication skills.
- Proficient in managing large & complicated data sets.
- Expert user in MS Office (Excel, Access, etc)
- Ability to work collaboratively in a cross-functional environment.
Job tags
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