People Administrator

Location

Mumbai | India

Job description

ROLE : People Administrator

LOCATION: Mumbai, India

A LITTLE BIT BOUT THE ROLE:

The role of the People Administrator is to provide comprehensive HR support for APAC to the People team and to contribute to providing a delivery high quality service to employees.

This role would suit someone who has a keen interest in HR and would like to be a part of a growing and dynamic HR team and part of an international group. You have the opportunity to really grow your career in this role.

WHAT YOU WILL YOU BE DOING:

• Production of employee documentation including offer letters, contracts, variations to contracts, and other related documentation which includes, but is not limited to, reference probationary reviews, absence management, the disciplinary process; handling grievances, performance management, the redundancy process and TUPE,
• Maintenance of employee records by updating the HR Database (Sage), Peakon ( People Engagement Tool) and with any employment changes, filing and ensuring compliancy
• Managing the administration for on-boarding of new starters, creating and updating HR documents such as contracts and offer letters, assisting with the induction, ensuring background and reference checks are completed
• Enhance processes for onboarding, offboarding and all other employee lifecycle events
• Support and advise managers and employees with incoming HR queries, by telephone, email and other correspondence in a professional and efficient manner – with the support of the People Partner when needed
• Supporting the employee performance appraisal process
• Providing professional, appropriate and timely advice and guidance to employees and line management on HR Advice on policy and process, seeking the support of the HR (People) Partner where necessary
• Liaise with payroll and finance on people related issues
• Understanding employment law and best practice and reflecting this in day-to-day support
• Manage Safer Recruitment – References, RTW, Data Protection etc!
• Support the HR (People) Partner in setting up and improving the process to ensure continued best practice
• Continue to build and instil a customer service culture through proactive, compassionate and accurate guidance and support to the business
• Maintain appropriate level of process, program, and policy knowledge in order to assist team members
• Complete ad-hoc projects, reporting, and tasks
• Managing all HR operational tasks –ensuring we are 'audit ready' and our processes run effectively and smoothly. Ensure every aspect of the employee lifecycle is documented and stored appropriately.

A LITTLE BIT ABOUT US:

OLIVER provides clients with dedicated agencies. We do this because we believe the traditional agency model is not fit for the speed of modern marketing. Businesses want, and rightly demand, the same quality of strategic and creative thinking the traditional agency provides, but at a speed that befits how they now work.

The traditional agency outside-in model means that huge quantities of time are wasted in the back and forth and linear processes between agencies and clients. OLIVER agencies come to the client, live inside their office and solve their problems collaboratively.

OLIVER agencies are strategic and creative, whilst being agile and adaptive. They cover the full range of integrated marketing, but at the speed that businesses now demand. We allow our clients to work in real time. Creating better work, at pace.

OUR VALUES AND HOW TO LIVE THEM:

Ambition – you look for opportunities to deliver greater value to those around you.

Imagination – you identify a range of solutions to problems.

Inclusion – to be actively pro-inclusive and anti-racist across our community, clients and creations.

Inspiration – you lead by example and encourage others to do the same.

Learning – you have excellent listening skills that helps you to learn from our clients and those around you.

Results – you accept responsibility for your actions.

We've set ambitious, market-leading environmental and social goals around sustainability at OLIVER. We have committed to be net zero by 2030 and take far reaching action on DE&I in the sector. We expect everyone to contribute to our mission, embedding sustainability into every department and through every stage of the project lifecycle.

Inside Ideas Group and its' affiliates are equal opportunity employers committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected. All [suitable] applicants shall be considered for employment without regard to race, ethnicity, religion, gender, sexual orientation, gender identity, age, neurodiversity, disability status, or any other characteristic protected by local laws.

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