Confidential Healthcare and Life Sciences Company
Location
Hyderabad | India
Job description
We are seeking a highly motivated Executive Assistant to provide senior level administrative support, primarily to our Chairman and Managing Director. As part of the Chairman's Office team, this will be a dynamic and evolving role in a fast-paced environment, requiring a resilient and resourceful individual who is able to work on their own initiative. Strong planning and coordination skills will be essential, as will experience of managing administration support to meetings requiring a high level of accuracy in note taking. As well as supporting the Chairman's wider team in planning annual leave, sickness absence and in managing small events, you will be comfortable working autonomously and have sound judgement skills
To provide efficient and confidential support to the CMD, with regard to enquiries within key relationships and to/from external bodies, demonstrating a high level of professionalism and initiative To maintain the electronic diary system, prioritising the Director’s emails, work activities; resolve conflict diary appointments and set schedules Monitor the progress of any action, and deadlines to be met. This will include liaising with internal colleagues, senior managers, Director, external colleagues, stakeholders and partner agencies To support meetings attended or chaired by the Chairman. The post holder will minute meetings and will manage all aspects of meeting papers, including preparation of reports/presentations To support the CMD in all aspects of planning and organisation of directorate events Implement an effective ‘bring forward’ system to ensure the CMD has all the relevant and current papers needed for each meeting Ensure correspondence is dealt with promptly, being aware of sensitive and contentious issues/information Draft responses on the CMD's behalf, summarize information, advise on priorities/action required, circulate as necessary To support the CMD in all areas of project work, to the point of managing aspects of certain projects as required What we Look For! As a highly organized professional, and someone with an interest in working with a wide range of organizations and individuals, the Executive Assistant will provide high level and comprehensive support. You will have excellent communication skills, both written and verbal, in order to confidently liaise with internal and external colleagues, partners and stakeholders across the Health Care Industry and beyond. As part of the CMD's team, this will be a dynamic and evolving role in a fast-paced environment. It will require a resilient and resourceful individual who is able to work on their own initiative. Strong planning and coordination skills will be essential, as will experience of managing administration support to meetings requiring a high level of accuracy in note-taking.Job tags
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