Location
Bangalore | India
Job description
We are looking administrative specialist for Bangalore location
Job Title - Administrative Specialist
Location - Bangalore
Mode of work- work from office
Aptean is changing. Our bespoke ERP solutions are transforming a huge range of global businesses, from food producers to manufacturers. In a world of generic enterprise software, we provide targeted solutions that bring together the very best technology and drive greater results. With over 3000 employees, 50 different products and a global client base, there's no better time to advance your career at Aptean.
Administration/Sr Administration Specialist:
Job Overview: The Administrative Specialist will manage day-to-day administrative tasks, provide support to executive staff, and ensure the efficient operation of the organization. The ideal candidate will be a self-starter who is comfortable working independently and is able to handle multiple tasks and assignments simultaneously. The ideal candidate will have strong attention to detail, excellent communication skills, and a solid understanding of Administration practices, processes and compliances.
Main Job Details and Responsibilities
- Clerical, administrative and secretarial responsibilities and tasks
- Handle requests for information and data
- Ensure security, integrity and confidentiality of data
- Resolve administrative problems and inquiries independently as per company process and policy.
- Invoice receiving, checking, processing and keeping record
- Prepare and modify documents including correspondence, reports, drafts, memos and emails, purchase orders.
- Schedule and coordinate meetings, appointments and travel arrangements for all employees (Domestic and international) including knowledge on visa processing.
- Hospitality management for guests
- Event management
- Travel management
- prepare agendas for meetings and prepare schedules
- Maintain office supply inventories
- Coordinate maintenance of office equipment
- Coordinate and maintain records for contract staffs
- Monitoring and guiding housekeeping staffs and delegate their duties.
- Bank account opening for new employees.
- ID card processing.
- Keeping good inter department relation.
- Procurement of non IT materials
- Maintain a safe and secure working environment
- Manage internal staff relations
Education and Experience
- Graduate or above.
- Preferably working experience in hospitality management or Travel management and IT/ITES industry.
- computer skills and knowledge of relevant software
- Knowledge of operation of standard office equipment.
- Knowledge of clerical and administrative procedures and systems such as filing and record keeping and importantly invoice scrutiny and processing.
- knowledge of principles and practices of basic office management
- Knowledge of hospitality and travel management
- Event management exposure
- Vendor Negotiation skill
Key Competencies
- Friendly and cheerful personality
- Excellent communication skills - written and verbal
- Planning and organizing
- Judgment and problem solving
- Knowledge in Admin related Govt compliances and laws.
- Prioritizing
- Problem assessment and problem solving
- Information gathering and information monitoring
- Attention to detail and high level of accuracy
- Invoice processing
- Budget savvy
- Flexibility
- Adaptability
- Customer service orientation
- Teamwork
- Proven Hospitality management and travel management exposure
- Event management
- Exposure in travel management related activities (Domestic, International and daily transportation)
- Admin/Facility related Cost management and record keeping.
- Knowledge in handling access control system
- Team-oriented and skilled in working within a collaborative environment.
- Attention to detail
- Initiative
- Reliability
- Stress tolerance
- Basic knowledge on Technical Facility management.
Experience:
6 to 7 years overall experience. Predominantly worked in IT/ITES sector. Some work experience in Hospitality or Travel management is added advantage.
Job tags
Salary
