Executive Assistant

Location

Trivandrum | India

Job description

Executive Support: Provide day-to-day administrative support to the CEO, including managing calendars, scheduling meetings, and handling email correspondence.

Communication: Act as a primary point of contact for internal and external stakeholders, including clients, partners, and team members.

Travel Arrangements: Arrange complex travel itineraries, accommodation, and logistics for the CEO's business trips.

Meeting Preparation: Prepare materials and documents for meetings, including agendas, presentations, and follow-up action items.

Document Management: Maintain and organize important documents, files, and records, ensuring confidentiality and easy retrieval.

Project Coordination: Assist in coordinating various projects and initiatives, working closely with other departments and teams.

Data Analysis: Compile and analyze data as needed for reports, presentations, and decision-making processes.

Expense Management: Handle expense reports and reimbursements, ensuring accuracy and compliance with company policies.

Ad Hoc Tasks: Assist with ad hoc assignments and tasks as directed by the CEO.

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Specialized Responsibilities

• Calendar management for executives
• Aid executive in preparing for meetings
• Responding to emails and document requests on behalf of executives
• Draft slides, meeting notes and documents for executives

Qualifications

• Bachelor's degree or equivalent experience
• Proficient in Microsoft Office suite and Google Workspace
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills

Job tags

Salary