Executive Assistant to Managing Director

Location

Chikhli | India

Job description

Executive Assistant to Managing Director

Location: Chakan, TAL-KHED, Pune, Maharashtra

Reporting to: Managing Director

About the Role:

We're looking for a bright, organized, and proactive individual to join our team as the Executive Assistant to the Managing Director. This is a pivotal role, playing a key part in supporting the MD and ensuring the smooth running of their office.

Responsibilities:

• Executive Administrative Support:
• Manage the MD's calendar and schedule appointments, meetings, and travel arrangements.
• Proactively anticipate and address the MD's needs and requests.
• Prepare and coordinate meetings, including agendas and minutes.
• Handle email and phone communication efficiently and professionally.
• Manage and track documents and files.
• Organize and maintain the MD's office space.
• Expense Management:
• Process and track the MD's expense reports accurately and efficiently.
• Ensure adherence to company policies and procedures for expense reimbursement.
• Communicate with relevant departments regarding expense-related queries.
• Additional Tasks:
• Provide administrative support to other senior executives as needed.
• Research and gather information on assigned tasks.
• Prepare presentations and reports.
• Manage travel arrangements for the MD and other executives.
• Maintain a positive and professional demeanor in all interactions.

Qualifications:

• Minimum 3 years of experience in an executive administrative assistant role or equivalent.
• Proven ability to manage multiple priorities and deadlines effectively.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills, both written and verbal.
• Proficiency in MS Office Suite and Google Suite applications.
• Highly detail-oriented with a meticulous approach to work.
• Bachelor's degree or equivalent experience in a related field (Mechanical or industrial or production engineering preferred).
• Strong email communication skills and expert in Excel.
• Experience in the construction industry is a plus.

Benefits:

• Competitive salary and benefits package.
• Opportunity to work in a fast-paced and dynamic environment.
• Work directly with senior management and contribute to the success of the company.
• Develop your skills and knowledge in a supportive and professional environment.

If you're a highly motivated and organized individual with a passion for providing exceptional service, we encourage you to apply. Please submit your CV and cover letter to [HIDDEN TEXT]

We look forward to hearing from you!

Role: 

Other

Industry Type: 

Industrial Equipment / Machinery (Construction Equipment)

Department: 

Other

Employment Type: 

Full Time, Permanent

Role Category: 

Other

Education

UG: 

Any Graduate, B.Tech/B.E. in Production/Industrial, Mechanical, Diploma in Mechanical

PG: 

M.Tech in Mechanical, Any Postgraduate, MS/M.Sc(Science) in Industrial & Systems Engineering

Key Skills

Skills highlighted with '' are preferred keyskills

• Executive SupportPersonal AssistanceLetter DraftingSecretarial ActivitiesSecretarial Operations

Job tags

Salary