GEDU Services
Location
Noida | India
Job description
Position Overview: As the Executive Assistant to the Managing Director, you will uphold the highest standards of integrity and confidentiality while providing proactive administrative support, conducting analysis, preparing reports, and contributing insights to strategic decision-making. Your commitment to maintaining confidentiality and ethical conduct will be fundamental in building trust with the MD, handling sensitive information, and fostering a culture of integrity within the organization.
Key Responsibilities: 1. Strategic Communication: Proactively screen and prioritize incoming communications, exercising discretion and integrity in handling confidential information. Draft, edit, and distribute correspondence, presentations, and reports with utmost attention to confidentiality and ethical standards. 2. Analytical Support: Proactively gather, analyze, and synthesize data from various sources to provide actionable insights and recommendations. Exercise integrity in the interpretation and presentation of data, ensuring accuracy, objectivity, and transparency in analysis. 3. Dynamic Administrative Support: Proactively manage administrative tasks, including expense tracking, document preparation, and record maintenance, with integrity and attention to detail. Maintain confidentiality in handling sensitive documents, information, and communications, adhering to organizational policies and legal requirements. 4. Insightful Reporting: Proactively develop and maintain reports, dashboards, and presentations with integrity and confidentiality in mind, ensuring the protection of proprietary information. Collaborate with stakeholders to ensure reporting aligns with strategic objectives and ethical standards, avoiding conflicts of interest or bias. 5. Relationship Management: Proactively cultivate and maintain positive relationships with internal and external stakeholders, demonstrating integrity and trustworthiness in all interactions. Handle sensitive or confidential conversations with discretion and confidentiality, preserving the reputation and integrity of the MD and the organization. 6. Proactive Calendar Management: Anticipate the MD's schedule needs and proactively manage the calendar, ensuring optimal time allocation for strategic priorities. Coordinate meetings, appointments, and travel arrangements efficiently, respecting confidentiality and sensitivity around scheduling matters. 7. Special Projects and Initiatives: Proactively support the MD in special projects, initiatives, and events with integrity, honesty, and professionalism. Uphold ethical standards in decision-making, ensuring compliance with laws, regulations, and ethical guidelines. Qualifications: Bachelor’s degree in business administration, Finance, Economics, or related field preferred. Proven experience as an executive assistant or similar role supporting senior executives. Strong analytical skills with proficiency in data analysis tools and techniques. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Excellent communication skills, both written and verbal, with a high level of professionalism. Exceptional organizational, time management skills along with capturing the minutes of the leadership meetings with action items and follow ups till closure. Commitment to integrity, confidentiality, and ethical conduct in all aspects of work. Proactive mindset with a demonstrated ability to anticipate needs, identify opportunities, and take initiative. Previous experience in analysis, reporting, or business intelligence is a plus. The Executive Assistant to Managing Director role requires an individual with unwavering integrity, a commitment to confidentiality, and a proactive approach to supporting the MD and the organization. The role requires an individual with strong communication skills, analytical abilities, and stakeholder management expertise. Your ability to facilitate collaboration, coordinate across departments, and communicate effectively will be essential in supporting the MD and driving organizational success.Job tags
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