Location
Bangalore | India
Job description
Job Description: Operations Officer
Job Title
Location
Operations Officer (Tech / Product Team)
Bangalore, Karnataka, India
Job Summary The Operations Officer is responsible for supporting Digital Green Pvt Ltd's staff in Bangalore. This role reports to the Finance & Operations Manager, and is part of both the local Bangalore-based team (primarily Tech and Product staff) and the Global Internal Operations team. The Operations Officer will support global initiatives / projects, and will lead procurement, logistics, systems, and office / event management coordination for the Bangalore-based team. This role also liaises with the Finance team to manage / track office expenses, cash advances, and vendor payments. The ideal candidate will be an operations wizard who truly enjoys juggling multiple responsibilities and priorities, making complex processes simple, building relationships with local and global colleagues, and supporting the needs of a growing team.
Key Responsibilities
Administration, Logistics, & Travel Management
- Fixed asset management: Purchase, documentation, and maintenance of physical assets and inventory in the office(s).
- Office management: Ensure housekeeping and upkeep of the office, and purchase of office supplies.
- Travel: Support staff with all international and domestic travel bookings, logistics, and visas; coordinate with travel agents and other offices as needed. Identify and manage relationships with trusted travel vendors (including travel agencies, hotels, taxi vendors, etc).
- Visitor & event logistics: Handle all travel arrangements for visitors to the office and events in the region; identify trusted travel vendors
Finance
- Imprest account management: Maintain imprest account expenses and ledger, submitting required documentation to Finance.
- Finance liaison: Serve as a resource to staff finance policies, processes, expense coding, payment status, and travel advances.
- Vendor management and payment: Submit vendor invoices with all required supporting documentation to ensure timely processing of vendor payments.
- Compliance: Support internal and external audits as needed.
Procurement
- Procurement processing: Process all procurements and contracting for the Tech & Product team in accordance with DG policies and processes, ensuring timely delivery of goods and services.
- Laptops & equipment: Purchase laptops for new staff.
Systems + IT
- Manage systems and software administration / access for Tech & Product Team
- Collaborate with global team to facilitate systems transitions and deliver training
- Purchase laptops / hardware, in accordance with required specifications and policy
- Coordinate with IT team for hardware, software, and networking troubleshooting
New initiatives
- Support internal communications and other projects as needed.
Qualifications - Bachelor's degree or equivalent / relevant experience
- Experience in a professional environment with at least 3-5 years in a similar role;
- Experience with or interest in using systems to support processes
- Tech-savvy; experience with intranet and / or workplace communication tools a plus
- Operations / admin, finance, or IT experience a plus
- Excellent time management and project management skills, and ability to multi-task and prioritize work
- Outstanding written and verbal communication skills, and a collaborative mindset
- Creative thinking and problem-solving skills
- Demonstrated ability to adapt and thrive in a fast-paced, growing organization
- Experience or interest in working in diverse teams, including across cultures / countries / time zones
- Willingness to work outside of normal business hours (to accommodate meetings with international colleagues)
- An interest in Digital Green's mission!
Application Process: If the above role meets your requirements and you are interested to apply for this position, please send your CV to
. Due to the high volume of applicant response, not all applicants may receive a response from Digital Green. Digital Green is an equal opportunity employer committed to identifying and developing the skills and leadership of people from diverse backgrounds.
Digital Green is a great place to work and prides itself on a competitive and comprehensive compensation and benefits package. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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