Senior Administrative Officer

Location

Thane | India

Job description

About AjnaLens:

AjnaLens is a Human-First Organization. Named after 'Ajna', the sixth chakra or the third eye, AjnaLens strives to transform the lives of humans and help them unleash their true potential. The impact-driven startup is on a mission to create a skill-first world with equal economic opportunities by redefining learning and human development.

Over the years, AjnaLens has built state-of-the-art immersive learning solutions to help governments, education institutes and fortune 500 companies in their digital transformation journey.

AjnaLens is trusted by 30+ prestigious clients like the Indian Army, Indian Navy, DRDO, Ministry of Defense, Vedanta, L&T, and Tata Technologies among others.

AjnaLens has filed 20+ patents in augmented reality, virtual reality and allied fields.

Job Role: Senior Administration Executive

Location: Thane

Who are we looking for :

• We are looking for someone with a proven work experience as a senior administrative executive, or executive administrative assistant
• In-depth understanding of office management and daily operations
• Hands on experience with MS Office with aptitude to learn new software and systems
• Working knowledge of office equipment
• Excellent verbal and written communication skills
• Strong organisational and time-management skills

Top 3 Daily Tasks:

Office Management:

• Overseeing day-to-day office operations.
• Managing office facilities, including space planning, maintenance, and safety.
• Ensuring a clean, organized, and productive work environment.

Vendor Management:

• Identifying and managing relationships with vendors and service providers.
• Negotiating contracts and agreements for services like cleaning, maintenance, etc.
• Ensuring vendors comply with agreed-upon terms and quality standards.

Budgeting and Expense Management:

• Developing and managing the annual administrative budget.
• Tracking and controlling expenses related to facilities, supplies, and services.

Minimum work experience is required:

• 8 - 10 years of administrative experience
• Bachelor's degree in business administration, office management, or related field

Top 5 Skills you should possess:

• Office Administration

• Inventory & assets management

• Management Information System (MIS)

• Invoicing

• Vendor Management

What would you be expected to do:

• Scheduling and organizing events, including arranging travel arrangements and preparing agendas
• Maintaining inventory and assets
• Coordinating with departments to plan and organize special events such as corporate retreats or charity events
• Maintaining and updating petty cash on a weekly, monthly and quarterly basis
• Planning and arranging meetings, events, and conferences for executive teams to help them reach their goals
• Organizing employee records and other documents for executive review
• Managing travel desks and arrangements for senior executives - including flights, accommodation, and transportation.
• Coordinating activities between different departments like HR, Tech, Finance etc. to ensure that projects meet deadlines and goals are met within budget
• Overseeing the implementation of new policies and procedures to ensure they are carried out effectively
• Planning and coordinating administrative procedures and systems and devising ways to streamline processes.

Job tags

Salary