We are seeking a dynamic and energetic candidate to join our team as an Administrative Coordinator
The ideal candidate should possess a background in coordination, data management, making presentations, and have exposure to working within cross-functional teams
Strong communication skills and stakeholder management are essential for success in this role, along with a keen eye for detail and excellent organisational abilities
CORE WORK ACTIVITIES
Coordinate and facilitate communication between various departments and teams within the organization.
Coordinate project activities: Organize and manage tasks, deadlines, and collaborate with resources to ensure projects are completed on time.
Monitor progress: Track the progress of projects and initiatives, identifying potential issues or delays and taking proactive measures to address them.
Facilitate communication: Act as a central point of contact between different teams, departments, or stakeholders, ensuring clear and effective communication.
Schedule meetings and appointments: Arrange and coordinate meetings, appointments, and events, including booking venues, sending invitations, and preparing necessary materials.
Liaise with external parties: Communicate with external vendors, clients, or partners as necessary, coordinating activities and ensuring alignment with organizational goals.
Manage data effectively, ensuring accuracy and integrity in all records and reports.
Prepare and deliver presentations to convey information, updates, and proposals to stakeholders.
Handle general administrative tasks such as scheduling meetings, managing calendars, and organizing office logistics.
Support team members: Provide assistance and support to team members, including answering questions, resolving issues, and facilitating collaboration.
Act as a liaison between internal teams and external stakeholders, ensuring smooth communication and relationship management.
Adhere to policies and procedures: Ensure compliance with organisational policies, procedures, and standards, including those related to safety, confidentiality, and quality assurance.
Provide support to senior management as needed, including drafting correspondence, preparing reports, and conducting research.
BEHAVIORAL ATTRIBUTES
A self-starter with the ability to act autonomously.
Excellent written and verbal communication skills
Ability to work well under pressure and to re-prioritize multiple tasks
Proven planning and organization skills
Demonstrated understanding of business and strong commercial acumen
Ability to understand complex situations and make sound business decisions.
Communicates clearly; Negotiates persuasively; Builds and maintains relationships internally and externally.
Exemplifies Personal Drive and Integrity - Self-motivated and outcome oriented.
Achieves Results; Implements change; has ability to identify and clarify ambiguities; Closure and delivery focused.
Accuracy and attention to detail; has ability to manage several complex or high- profile issues simultaneously.
CANDIDATE PROFILE
3 years or above bachelors degree.
5 years or more relevant work experience.
Strong Customer Service focus and excellent client relationship management is a must.
Good communication skills, excellent organizational skills, broad knowledge of business functions.
Demonstrated experience with continuous improvement initiatives and progressive mindset is highly desirable.
