Executive Assistant-Deputy Manager
Location
Pune | India
Job description
What You'll Do
- The incumbent will play a key role in assisting the Head of Business Operations CARE_VOIS India through seamless execution of all administrative & secretarial activities.
- The role holder would be expected to manage calendar, coordinate with admin and travel desk in making travel arrangements (Domestic & International), ensure seamless visitor management, assist in coordinating meetings & reviews and track minutes etc.
- The incumbent is expected to enable the RM to focus on core activities by supporting in administration and organizational tasks, governance functions and record keeping.
The incumbent is also expected to connect and coordinate with the EA community across _VOIS and group and ensure effective and seamless support for RM.
Who You Are - Uses extensive experience to deliver duties in a positive manner under tight deadlines whilst building solid relationships with cross-functional partners and administrators across Group / Local Markets (including PAs to SLT and ExCo members);
- �Demonstrates extensive diary and calendar management, identifying and delivering the best course of action, in a timely and professional manner through applying experience;
- Ensures Director/ExCo�s full preparation for all meetings, including agenda preparation, pre read and follow-up actions;
- Requires a good understanding of practices and procedures, including, but not limited to, travel arrangements, system approvals, expenses, purchasing orders and tracking annual spend and owns these activities for the team;
- Leads coordination of team events, forums and conferences, arranging any necessary travel / accommodation / catering requirements as needed by team members and / or deegates;
- Has sound and comprehensive communication and diplomacy skills in order to exchange complex/confidential information and convey objectives and outputs to stakeholders in a clear way;
- Acts as professional point of contact on behalf of Heads of / Directors to internal and external visitors;
- May act as systems/tools expert;
- Provides informal guidance and support to new team members when required.
Not a perfect fit Worried that you don't meet all the desired criteria exactly At Vodafone we are passionate about Inclusion for All and creating a workplace where everyone can thrive, whatever their personal or professional background. If you're excited about this role but your experience doesn't align exactly with every part of the job description, we encourage you to apply as you may be the right candidate for this role or another role, and our recruitment team can help you see how your skills fit in.
What's In It For You Together we can
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