Supplier Registration Coordinator/ Supplier Registration Specialist

Location

Visakhapatnam | India

Job description

Job Title: Supplier Registration Coordinator/ Supplier Registration Specialist

Department: Pre-Sales (BDM) Night Shifts

Timing's: 6:30 PM to 3:30 AM IST

Experience: 2+ Years

Location: Visakhapatnam, India (On-site)

Notice: Immediate

Transport: Yes

Roles and Responsibilities;

The role 'Supplier Registration Specialist' or 'Supplier Registration Coordinator' Involves facilitating the registration process and ensuring that all necessary information is accurately submitted to establish a potential supplier relationship with the client or organization.

• Registration: Completing the registration process as prospective suppliers by providing or entering the data from a source document into a client portal/environment. Monitoring data feeds and ensuring timely data entry with high attention to detail.
• Documentation Review: Ensure that all required documentation, such as business licenses, certifications, insurance, and tax information, are accurately submitted and meet the client's or organization's requirements.
• Data Entry: Accurately input and update supplier information into the client's or organization's registration portal or database.
• Data Verification: Performing data verification to ensure records are accurate and complete. Working with the reports to cross-check the data.
• Information Verification: Verify the authenticity of the information provided during registration, and validation of credentials and qualifications.
• Compliance: Ensure that as a prospective supplier if meet all compliance and regulatory requirements, including industry-specific regulations and client-specific standards whiel registration.
• Communication: Work closely with Sales and Pre-Sales team. Maintain clear and timely communication with Sales and other Pre-Sales team members on Pre-Sales initiatives
• Follow-up: Track the progress of supplier registrations and follow up internally to obtain any missing or incomplete information.
• Record Keeping: Maintain accurate and organized records of all the client registrations and related documentation.
• Data Security: Handle data/information with strict confidentiality and ensure that data security protocols are followed.
• Audits: Perform audits of own work or that of others to ensure conformance with established procedures. (2 years and above experience)
• Problem Resolution: Address any issues or discrepancies that arise during the registration process and work to resolve them efficiently.
• Reporting: Generate reports and summaries related to client registrations and their status for internal use or management review.
• Process Improvement: Continuously evaluate and improve the client registration process for efficiency and effectiveness. (2 years and above experience)
• Training and Mentoring : Providing guidance and training to new joiners on the registration process and requirements. (2 years and above experience)
• Audit and Monitoring: Conducting audits and monitoring to ensure ongoing compliance with registration requirements.
• Business Acumen : Understanding the organization's goals and objectives related to supplier registration.

A Supplier Registration Specialist or Supplier Registration Coordinator should possess a combination of administrative, communication, and compliance-related skills. Here are the key skills required for this role:

• Attention to Detail
• Communication Skills: Effective written and verbal communication skills
• Customer-service-oriented approach.
• Time Management
• Adaptability
• Team Collaboration
• Coaching and Mentoring
• Documentation Review : Skill in evaluating and verifying the accuracy and completeness of provided documents
• Technical Proficiency: Familiarity with registration portal software, database systems, and document management tools.
• Good Understanding of MS Word and MS Excel
• Good Understanding of Desktop System navigation
• Good Understanding of using Internet Explorer and Web Search.

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