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Location

Ernakulam (district) | India

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Job description

Vendor Reconciliation

• Location: Infopark Kochi
  
• Shift: Night
  

• Qualifications: Bachelors degree in Accounting Finance or related field.
  
• Experience: 5 Years experience in accounts payable vendor reconciliation or related roles preferred.
  

Position Overview:

The Vendor Reconciliation/GRIR (Goods Receipts/Invoice Receipts) Specialist plays a crucial role in ensuring accuracy and efficiency in the accounts payable process. This role primarily focuses on reconciling vendor accounts resolving discrepancies between purchase orders goods receipts and vendor invoices. The specialist will collaborate closely with the accounts payable team procurement and vendors to ensure timely and accurate payment processing.

Key Responsibilities:

• Vendor Reconciliation:

Reconcile vendor statements with accounts payable records to ensure accuracy and completeness.

Investigate and resolve discrepancies between vendor invoices purchase orders and goods receipts.

Communicate effectively with vendors to address outstanding issues and discrepancies.

Maintain detailed records of reconciliation activities and followup actions.

• GRIR Management:

Manage the Goods Receipts/Invoice Receipts (GRIR) account to ensure it reflects accurate liabilities.

Review and analyze GRIR aging reports to identify and resolve outstanding items.

Work closely with the procurement team to investigate and resolve GRIR discrepancies.

Monitor GRIR aging trends and recommend process improvements to prevent future discrepancies.

• Invoice Processing Support:

Assist with the processing of vendor invoices as needed ensuring compliance with company policies and procedures.

Verify accuracy of invoice data including pricing quantities and terms.

Collaborate with the accounts payable team to resolve invoice processing issues in a timely manner.

• Reporting and Analysis:

Generate regular reports on vendor reconciliation status GRIR aging and outstanding issues.

Analyze reconciliation data to identify trends patterns and opportunities for process improvement.

Provide insights and recommendations to management based on reconciliation and analysis findings.

• Compliance and Documentation:

Ensure compliance with company policies procedures and accounting standards.

Maintain accurate documentation of reconciliation activities including supporting documentation and audit trails.

Assist with internal and external audits as needed providing necessary documentation and support.

Requirements

1. Bachelors degree in Accounting Finance or related field.
2. Previous experience in accounts payable vendor reconciliation or related roles preferred.
3. Strong understanding of accounting principles and reconciliation processes.
4. Proficiency in Microsoft Excel and accounting software (e.g. SAP Oracle).
5. Excellent analytical and problemsolving skills.
6. Detailoriented with a high degree of accuracy.
7. Strong communication and interpersonal skills.
8. Ability to work independently and collaborate effectively with crossfunctional teams.
9. Prior experience with GRIR management is a plus.
10. Knowledge of procurement processes and practices is beneficial.
    

Previous experience in accounts payable, vendor reconciliation, or related roles preferred. Strong understanding of accounting principles and reconciliation processes. Proficiency in Microsoft Excel and accounting software (e.g., SAP, Oracle). Excellent analytical and problem-solving skills. Detail-oriented with a high degree of accuracy. Strong communication and interpersonal skills. Ability to work independently and collaborate effectively with cross-functional teams. Prior experience with GRIR management is a plus. Knowledge of procurement processes and practices is beneficial.

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Job tags

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Salary