Senior Manager/Manager, Facilities & Administration
Location
Ahmedabad | India
Job description
Job Description
The Opportunity Litera is currently seeking a seasoned Senior Manager/Manager, Facilities & Administration. This individual will be entrusted with the critical responsibilities of maintaining a secure and comfortable physical work environment that fosters productivity, while simultaneously developing and executing strategies aimed at enhancing employee morale, satisfaction, and overall engagement.
Role & Responsibilities Facilities Management - Delegate cleaning and maintenance responsibilities to team members.
- Run routine maintenance inspections.
- Monitor interior and exterior areas of the building for cleanliness and general conservation.
- Prepare and implement project budgets and timeframes.
- Comply with all health and safety policies and procedures.
- Support maintenance and installment work as needed.
- Ensure all building facilities adhere to proper safety standards and cleaning procedures.
- Maintain equipment and building provisions to meet health and safety requirements.
- Organize and plan building installments and refurbishments.
- Supervise facilities staff and communicate with external contractors and vendors.
- Handle insurance contracts.
- Keep building and all facilities up to code and accurately follow maintenance protocol.
Employee Engagement: - Facilitating Team Building Activities: These could be in-house activities or off-site retreats aimed at improving team collaboration and morale. Should handle logistics, such as transportation, food, and materials needed for the activities.
- Organizing Social Events: Organizing regular social events to boost employee engagement like holiday parties, team lunches, and outings, Virtual Diwali Celebration, NGO events.
- Procurement & distribution of corporate gifts & employee appreciation Items.
- Employee Welfare Events: These might include health and wellness activities, volunteering opportunities, or family fun days. Should handle all logistics to ensure the events run smoothly.
- Staff Meetings: These are regular or ad-hoc gatherings where updates, news, and future plans are discussed manager is responsible for scheduling, preparing the agenda, sending invites, setting up the meeting space, and sometimes, recording minutes.
- Employee Recognition Events: These events celebrate the achievements of individual employees or teams, coordinate the awards, certificates, gifts, and other logistics.
- Implementing Employee Feedback: playing crucial role in implementing employee feedback regarding the workplace environment. By actively seeking employee input and making necessary changes.
Travel Desk Management: - Booking and Managing Travel: This includes booking flights, hotels, ground transportation, and other travel-related needs for employees.
- Travel Policy Compliance: Ensuring all travel arrangements adhere to the company's travel policy, which may include guidelines on budget, preferred vendors, and travel class.
- Travel Expense Management: This involves managing and tracking travel expenses to ensure they stay within the budget.
- Itinerary Planning: Creating detailed travel itineraries, including flight details, hotel check-in/check-out times, meeting schedules, and other activities.
- Emergency Support: Providing support during travel emergencies, such as flight cancellations or delays, lost luggage, or medical emergencies.
- Visa and Passport Management: Assisting with visa applications, renewals, and ensuring passports are valid for travel.
Litera is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Job tags
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