Finance Executive Accounts Payable
Godrej Properties Limited
Location
Mumbai | India
Job description
1. Invoice processing
- Review and verify incoming invoices for accuracy, completeness, and adherence to company policies and procedures.
- Ensure that all relevant supporting documentation are attached to invoices.
- Match invoices with corresponding purchase orders and receipts to ensure accuracy.
2. Expense management
- Process and review employee expense reports, ensuring accurate documentation, adherence to company policies, and compliance with relevant regulations.
- Verify receipts, invoices, and other supporting documents for accuracy and completeness.
- Identify and rectify discrepancies, errors, or policy violations in expense reports.
- Stay up to date with company travel and expense policies.
- Provide guidance to employees on expense reporting procedures, policy compliance, and best practices.
- Monitor and enforce adherence to company policies to prevent fraudulent or non-compliant expense submissions.
3. Data entry and support
- Enter invoice details accurately into the accounting system or invoice processing software.
- Monitor and execute T&E file transfers in system.
- Maintain interface with departmental personnel to provide information to verify or support records and ensure compliance with established policies and procedures.
- Maintain comprehensive and organized records of invoices and related documentation.
- Undertake any other ad-hoc duties assigned and administrative support.
4. Discrepancy resolution
- Investigate and resolve any discrepancies or issues related to invoice & T&E processing.
- Communicate effectively with vendors, suppliers, and internal teams to resolve discrepancies promptly.
- Escalate issues to the team leader as appropriate.
5. Compliance and reporting
- Ensure compliance with company policies, industry regulations, and legal requirements related to invoice processing.
- Generate regular and ad-hoc reports for management, highlighting invoice status, key performance indicators and invoice processing improvements.
- Generate regular and ad-hoc travel expense reports for management review, highlighting trends and insights.
- Assist with auditor and/or internal stakeholder requests, including providing copies of invoices/expense reports as required and answering related queries as they arise.
6. Process improvement
- Continuously identify opportunities to streamline and enhance the invoice processing workflow.
- Propose and support implementation of PTP process improvements to increase efficiency and accuracy.
7. Vendor relations
- Develop and maintain positive relationships with vendors and suppliers.
- Address vendor inquiries and concerns professionally and promptly.
Educational Qualification:
- Bachelors degree in Finance, Accounting, Business Administration, or a related field.
- Relevant certifications or additional qualifications are a plus.
Experience:
- 2 to 4 years of experience in in invoice processing, accounts payable, or similar roles is required.
- Experience working in a financial shared services environment is preferred but not mandatory.
- Proven track record of process improvement and optimization initiatives within invoice processing or related financial processes will be advantageous.
Skills:
Technical Skills
- Proficiency in using enterprise-level financial software and systems, such as [SAP S/4HANA, or Microsoft Dynamics].
- Familiarity with automated invoice processing technologies such as OCR, RPA or other tools will be a plus.
- Excellent command of Microsoft Excel, including pivot tables, complex formulas, and data manipulation techniques to facilitate financial analysis and reporting.
- Ability to analyze invoices and financial data to identify discrepancies and irregularities.
- Proficiency in using expense management software or tools for processing and tracking expenses.
- Experience with tools such as Concur, Expensify, AP Console or similar platforms is highly desirable.
- Working knowledge of basic accounting practices, legalities and compliances pertaining to direct and indirect tax regulations in India.
Job tags
Salary
