Mercy Corps
Location
Jordan | India
Job description
Objectives
The main objectives of the HoV conference 2nd edition are to:
• Bring together Syrians working in Syria and neighbouring countries, as well as other representatives of INGOs and locally-led CSOs working in Syria and the region and of the Syrian diaspora, to discuss priorities for funding, programme and policy interventions;
• Discuss main findings and recommendations of the HoV Conference with key stakeholders including donors, UN, and Brussels Conference organisers;
• Produce outputs that are supported by Conference participants and that can be used for policy engagement and elevating CSO voices at international arenas including but not limited to the 8th iteration of the Brussels Conference in 2024.
• Revise outputs of the 1st edition of the conference and identify opportunities for follow up discussions during the 2nd edition
The consultant will organise the CSO conference, including by leading on expanding on the concept and agenda, drafting conference documents and advocacy plan, managing invitations and registration, coordinating the logistics of visa and flights, coordinating the set-up of break-out sessions and plenary panels, and drafting the final workshop outcome documents.
Deliverables:
The consultant is expected to work on and successfully complete the following deliverables:
Inception report (3 days) :
• Draft inception report including a detailed work plan, timeline and agenda. With a round of review from the HoV Conference Steering Committee.
Coordinate HoV Conference (25 days):
• Lead on the coordination of the HoV Conference and expanding on the concept and agenda.
• Expanding on the concept and agenda
• Liaising with the Steering Committee, and leading on participants selection, invitations, registration, panel contributions, organisation of break-out sessions.
• Along with the lead agency team, manage conference logistics including facilitation of travel and visa processes.
Draft HoV Conference outcome documents (12 days):
• Compose a final report based on the thematic priorities and collective inter-agency outcomes and priorities.
• Compose a press statement at the end of the conference.
• Draft talking points document to be used for advocacy across the 4 thematic areas.
• Develop a year round advocacy plan utilising the outputs of the conference and identifying, with the support of the steering committee, key opportunities to utilise outcomes by the steering committee and SIRF PAWG.
Duration & Deliverables Deadline
February 2024 to April 2024, for a total of 40 days. The conference will take place on the week of April 14, 2024 .
All deliverables need to be finalised according to the following timeline:
• Inception Report - February 28, 2024
• Press Statement - To be released the day after HoV conference
• Outcome report including all recommendations from the 2nd edition of HoV - April 30, 2024
• Year round advocacy plan - May 15, 2024
Location of the consultancy
The consultant will be preferably based in Amman, while a home-based consultancy outside of Amman will also be considered with at least 1 travel to Amman for between 1 and 2 weeks and maximum 2 travels.
Key Stakeholders:
Reports to: Syria Policy and Advocacy Manager
The consultant will work with: 1) the Syria Policy and Advocacy Manager (main focal point), 2) the conference steering committee, 3) other relevant departments within Mercy Corps, and 4) CSO and NGO representatives.
Travel
The consultant is expected to travel to the region for this consultancy for the HoV conference (April 2024). Financial proposals need to budget for flight, accommodation, and airport transfer costs in the region, if not based in Amman. The costs above will be covered by the consultant themself.
Language
The deliverables will be submitted in English.
Qualifications:
• 5-10 years of experience in a technically relevant field;
• Master s degree in international relations, development, political science and/or economics or similar;
• Minimum 3 years proven experience in conducting similar assignments including organizing conferences, workshops and, advocacy campaigns;
• Demonstrable experience related to humanitarian work, and strong understanding of humanitarian context with preference for previous experience within the Syrian crisis context and the Middle East Region;
• Strong analytical and coordination skills;
• Excellent writing skills, with experience in drafting policy and advocacy documents, presenting complex information in a simple and accessible manner;
• Experience working with a small team to deliver quality outputs within shorter timeframes;
• Fluency in written and spoken English, Knowledge of Arabic is an asset.
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