Office Administrator

Location

Gurgaon | India

Job description

Office Administrator

Position Overview:                           

GLG is the world's leading B2B platform, connecting professionals with expertise. We connect thousands of clients to the largest global network of subject matter experts across every sector. We bring the power of insight to every great professional decision.

GLG is looking for an upbeat, outstanding, multi-tasking Office Administrator. The Office Administrator at GLG will be responsible for job responsibilities that include organizing our company’s day-to-day operations, providing administrative support to all our employees and coordinate all daily administrative activities. You’ll be the first impression for GLG, and we want everyone who walks through the doors to feel comfortable, happy, and recognize how seriously organized we are!

Responsibilities include (but are not limited to):

• Coordinate office activities and operations on day today basis to secure efficiency and compliance to company policies for seamless office operations.
• Schedule meetings, answers phones, and maintains digital and physical records.
• Inventory management and order office supplies, when necessary, maintains service contracts on office equipment.
• Plan and coordinate events, meetings, conferences or appointments, professional development, and other department initiatives
  • Implement administrative projects, systems, procedures adhering to company policies.
  • Maintain administrative workflow by studying processes, implementing cost reductions, and developing reporting procedures.
  • Develop administrative staff by providing information, training, and coaching.
  • Parking management, Luncheon or other event managements.
  • Serve as liaison with technical support staff for office equipment.
  • Payment management for vendors, maintain facilities and office supply budget, and oversee other expenses necessary to the day-to-day administrative operations.
  • Prepare agendas and takes notes at meetings and archives proceedings.
  • Assist in preparation of reports and presentations and aids in budgeting process.
  • Complete administrative projects by identifying and implementing new technology and resources, redesigning systems, and recommending re-deployment of designated resources.
  • Maintain rapport with customers, managers, and employees by researching and developing new services and methods, setting priorities, and problem solving for workflow issues.
  • Maintain continuity of work operations by documenting and communicating needed actions to management, discovering irregularities, and determining continuing needs.
  • Guide employee actions by researching, developing, writing, and updating administrative policies, procedures, methods, and guidelines, and communicating developments to management.

Work timings: 12:00 - 21:00 IST (5 days a week)

Required Skills:

An ideal candidate will have the following:

Candidates must have a clear track record of excellence in several categories, including: teamwork, professionalism, communications, multi-tasking, organization and client service. Candidates should also possess:

• A Bachelors’ degree is required & equivalent of 3+ years of relevant office administrative experience preferred.
• Proficient in MS Office
• Excellent written and verbal communication in English and local language
• High energy and an ability to succeed in a fast-paced high demand role
• The ability to handle all interactions with a high level of professionalism
• Dependable and timely
• Ability to work well independently and be self-motivated
• A demonstrated ability to read and understand people
• Ability to multi-task and prioritize
• Superior attention to detail
• Strong initiative and proactivity
• Ability to interact with all levels of the firm’s employees, executives and clients
• Ability to pivot quickly and effectively

About GLG / Gerson Lehrman Group

GLG is the world’s insight network. Our clients rely on GLG’s global team to connect with powerful insight across fields from our network of approximately 1 million experts (and the hundreds of new experts we recruit every day).

We serve thousands of the world’s best businesses, from Fortune 500 corporations to leading technology companies to professional services firms and financial institutions. We connect our clients to the world’s largest and most varied source of first-hand expertise, including executives, scientists, academics, former public-sector leaders, and the foremost subject matter specialists.

GLG’s industry-leading compliance framework allows clients to learn in a structured, auditable, and transparent way, consistent with their own internal compliance obligations and the highest professional ethical standards. Our compliance standards are a major competitive differentiator and key component of the company’s culture.

To learn more, visit www.GLGinsights.com.

Gerson Lehrman Group, Inc. (“GLG”) is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of age, race, religion, color, marital status, disability, gender, national origin, sexual orientation, veteran status, or any classification protected by federal, state, or local law.

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