Azim Premji Foundation, Bangalore
Location
Bangalore | India
Job description
Job Responsibilities Provide day to day secretarial support by organizing and managing administrative and logistical arrangements. Manage calendars by efficiently planning meetings with proper coordination with others involved. Build a rhythm of meetings and keep track of the pending/incomplete meetings Manage the travel logistics of the Function Heads in India and if required, abroad – planning the travel, booking the tickets and accommodation, coordination for visa etc. in case of overseas travel Expense management – whole cycle of raising expenses, ensuring timely reimbursements and recording of the same for future reference. Keep constant track of pending tasks/ action items with reminders for follow-ups. Review and prioritize incoming phone calls, correspondences, mails and other communication Independently manage their offices in times of absence and keep them updated Provide a courteous and efficient interface to callers and visitors Prepare written /electronic correspondence & logs and maintain a filing system Planning and coordination of conferences/ external events. Handle confidential correspondence Maintain partner organization and employee databases for mailing & communication purposes. Perform other general clerical duties as required from time-to-time. Qualification and Experience Bachelor's Degree is must. Minimum 3 years experience in a similar role.
Skills and Attributes Effective oral and written communication skills including active listening and accurate reading comprehension. Excellent computer skills and familiarity with Microsoft office Excellent interpersonal skills and ability to work with people Pleasant and calm exterior, punctual and regular work habits, open to learning Able to deal with high pressure and with top management both in private sector as well as Government. Skills in record keeping. Ability to maintain the high confidentiality. Excellent organizational and time management skills. Extremely organized, has a close eye for detail, able to think ahead and plan effectivelyJob tags
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