JLL
Location
Bangalore | India
Job description
Job Description:
As a Front Office Executive, you will be responsible for providing administrative support and ensuring the smooth running of the front office operations. You will be the first point of contact for clients, guests, and employees, creating a welcoming and professional atmosphere. Your role will include handling phone calls, managing correspondence, coordinating meetings, and performing various administrative tasks. Responsibilities: Greeting and welcoming clients, guests, and employees with a professional and friendly demeanor. Answering phone calls, screening and directing them to the appropriate department or person. Handling incoming and outgoing correspondence, including emails, letters, and packages. Managing the reception area, ensuring cleanliness, organization, and a presentable appearance. Coordinating appointments, meetings, and conference room bookings, and managing the scheduling calendar. Providing general administrative support, including data entry, filing, and photocopying documents. Maintaining office supplies inventory and ordering as needed. Assisting with visitor registration, security procedures, and access card management. Assisting with travel arrangements, hotel bookings, and transportation logistics when required. Handling office equipment maintenance and coordinating with vendors for repairs or replacements. Assisting with event planning and coordination, such as seminars, workshops, or company parties. Assisting with ad-hoc administrative tasks as assigned by the management team. Requirements: High school diploma or equivalent qualification. Proven experience as a front office executive or in a similar role is preferable. Excellent communication and interpersonal skills. Strong organizational and time-management abilities. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to multitask and prioritize tasks effectively. Professional appearance and behavior. Strong attention to detail and accuracy. Ability to handle sensitive information with confidentiality. Knowledge of office equipment, such as printers, scanners, and fax machines.Job tags
Salary
