Company Secretary

Location

Mumbai | India

Job description

Job Description

· Board Meeting

• Arranging and conducting Board Meetings, Committee Meetings & General Meetings (AGM & EGM) as specified in the Companies Act or as may be called by the board in a stipulated time period

• Pre Meeting arrangements will include, but not limited to Drafting of Notice, issuing of notices, preparation and issuing of Agenda, logistics and admin arrangement, coordination with directors and share holders, clarification on issues, holding the meeting, assisting the chairman for conducting the meeting, sitting fees and other expense reimbursement, etc.

• Post Meeting work, but not limited to: Preparation and circulation of draft minutes post approval of chairman, intimation to respective departments as may be necessary for implementation of decisions taken etc

· Statutory Compliance

• To ensure quarterly, half yearly, yearly compliances with all the regulatory requirements under the Companies Act, 1956, SEBI & RBI act, stock exchange compliances

• Filing and registering of various Forms, Documents and Returns as required under the Companies Act with the Registrar of Companies

• Maintaining the Statutory Registers of the company as required under the Companies Act. Preparing and filing of the various returns and forms with Stock Exchange, Govt. authorities and other regulators

• To keep check on promotional shareholding and disclosures related to act

• Handle investor grievance

· Secretarial work

• Responsible for filing annual reports, amended Memorandum and Articles of Association, return of allotments, notices of appointments, removal and resignation of directors and the secretary, notices of removal or resignation of the auditors, change of registered office and resolutions in accordance with the Companies Act with the Registrar of Companies

• Handle inspection and changes suggested by ROC, SEBI or RBI

• Formation of new companies LLP's

• Responsible for drafting, designing and publication of the company's annual report and dispatch thereof

• Regularly communicate with shareholders – both individual and institutional- through circulars and notices, and ensure the payment of dividends and interest

• Creation and satisfaction of changes

• Formation of new Companies & LLP's

• Handling inspection and enquiries raised by ROC,RBI & SEBI

• Initiating & executing company's restructuring schemes

• Applications to Government officials for necessary approvals in day to day affairs

· Systems & Process

• Help in developing the compliance manual/code of conduct for the organization and train employees on it and its importance

• Preparation of necessary legal documents required for the company to enter into transactions with others

• Immediate reporting to the management about any non compliance of code of conduct, violation of organization values or any other incident that may be critical to the organization or risk its reputation internally or externally

· Team Management

• Training & Development of subordinates

• Mentoring the team

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