GITAM Deemed University
Location
Bangalore | India
Job description
Position Overview:
The Program Administrator, under the supervision of the Director of the School of Business plays a pivotal role in the efficient functioning of academic operations. The incumbent will be responsible for various administrative tasks related to faculty support, student management, examinations, and general administrative support to the Director. This position demands a keen eye for detail, exceptional organizational skills, and the ability to communicate effectively with faculty, students, and other stakeholders. Roles & Responsibilities: 1. **Faculty Support:** - Handle faculty queries and concerns promptly and professionally. - Assist in coordinating faculty meetings, workshops, and training sessions. - Support faculty in organizing academic materials and resources. - Ensure faculty schedules are organized efficiently. 2. **Student Time Table Management:** - Plan and manage the student timetable, ensuring classes are scheduled effectively. - Coordinate with faculty and students to resolve scheduling conflicts. - Maintain accurate and up-to-date records of class schedules. 3. **Examination and Evaluation Tasks:** - Assist in organizing examinations, including scheduling, venue arrangements, and invigilation. - Coordinate with faculty and examination committees to ensure smooth conduct of exams. - Support in the evaluation process, including timely distribution and collection of exam papers. 4. **Director's Support:** - Plan and manage the Director's daily tasks, appointments, and meetings. - Assist in preparing reports, presentations, and documentation for the Director. - Act as a central point of contact for communication between the Director and various stakeholders. 5. **Documentation and Record-Keeping:** - Maintain accurate and organized records related to faculty, students, and academic activities. - Ensure all documentation is complete, well-maintained, and easily accessible. - Assist in preparing official correspondence and reports as required. 6. **Communication and Coordination:** - Effectively communicate and coordinate with other directors and departments within the university. - Act as a Single Point of Contact (SPOC) for the School of Business, liaising with other institutes and departments. - Foster positive relationships with internal and external stakeholders. 7. **Team Management:** - Provide guidance and support to administrative staff within the School of Business. - Foster a positive and collaborative team environment. - Ensure tasks and responsibilities are allocated efficiently among team members. Qualifications and Skills: - Bachelors degree in Business Administration, Education, or a related field. A Masters degree in business is preferred. -2+ years of experience in any domain will have more preference. - Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). - Exceptional organizational skills and attention to detail. - Excellent verbal and written communication skills. - Ability to multitask and prioritize tasks effectively. - Strong interpersonal skills and ability to work collaboratively in a team. - Ability to maintain confidentiality and handle sensitive information with discretion. The Program Administrator plays a crucial role in ensuring the smooth functioning of the School of Business. The successful candidate will be a proactive and organized professional who can handle multiple tasks, communicate effectively, and contribute positively to the academic environment.Job tags
Salary
